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Executive Assistant

2 weeks ago

Auckland City, New Zealand Auckland Transport Full time

Auckland Transport (AT) is so much more than what we might seem. In an industry of exciting growth and change, this is your chance to partner with an Executive leader that truly understands Safety. Come be part of a team contributing meaningful work that is changing the way the people of Tamaki Makaurau move

**Te Whiwhinga mahi | The opportunity**

As the Executive Assistant to the EGM of Safety you will be the glue that brings the team together with seamless organisation. The work is challenging, varied and meaningful, and you'll be supported by a great team who are constantly working to support and deliver an effective transport system for Auckland.

You will perform a diverse range of functions, including but not limited to, diary management, presentations, engaging with key stakeholders, report and committee preparation, co-ordinating safety leadership & governance activities and supporting the wider safety team. No two days will ever be the same

**Ko koe tēnei | About you**

An experienced executive partner to senior leaders, you will be confident in your abilities and build credibility easily with all levels. You are someone that gets things done, as well as a natural curiosity to embrace and be part of the bigger picture to support strategic goals. An expert in the Microsoft Office 365 suite you will be comfortable operating in a digital environment and take a high level of pride in your work for both internal and external interactions. You will be someone who personally invests themselves in contributing to the team culture and working towards the common goal of Auckland Transport.

Skills that will help you to be successful in this role include:

- 5+ years' experience in an Executive Assistant or senior administrator role
- Board support experience
- Highly developed organisational skills
- Exceptional attention to detail, proofreading and editing skills - essential for preparation of Board papers (and preparing papers and business plans)
- High level of computer literacy in Microsoft Office Suite, including MS Teams
- High level of confidentiality, discretion and professionalism
- Strong interpersonal and communication skills - both written and verbal
- Ability to communicate with numerous stakeholders and build relationships at a senior level
- Proactive, energetic and positive
- Service-oriented and a passion for going the extra mile

**Ko wai mātou | About us**

At AT we embrace inclusion and fully support building a diverse workplace, to support this our Hybrid Working Initiative empowers our people to work flexibly in ways that work for them, our customers, and AT. All hybrid options are designed collaboratively with individual and teams needs in mind, we aim to collaborate intentionally and create protected mind-space to be creative, we invite you to talk to us early in the process about how hybrid working might work for you.

Our values are woven into all we do at AT. We recently refreshed our values as a team to ensure they were meaningful and truly reflect how we behave with one another.

Welcoming talent with aligned values is important to us, our values that guide every encounter are: Manaakitanga - We care full stop, Tiakitanga - Safe with us, Whanaungatanga - We connect and Auahatanga - Better, bolder, together.

We also offer a number of great benefits including
- 26 weeks full pay maternity leave
- Flexible and hybrid working options
- Women in Leadership programmes
- Additional week annual leave after 5 years continued employment
- Career development opportunities