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Executive Assistant

3 weeks ago

Auckland City, New Zealand Madison Recruitment Full time

Are you an experienced Executive Assistant or Team Coordinator looking for an exciting opportunity to be a crucial part of a dynamic Office Leasing Agency Team? Our client, a prominent real estate firm, is seeking a dedicated and skilled individual like you to join their team.

**About the Company**:
Our client is a leading real estate firm with a strong focus on providing exceptional service and customised solutions to clients in the commercial real estate market. They are known for their commitment to excellence and have a clear mission to deliver outstanding results for their clients.

**Purpose of the Role**:
As an Executive Assistant, you will be a key asset to two National Directors, playing a pivotal role in providing comprehensive support to ensure the smooth and efficient operation of their office. Your responsibilities will include:

- **Lease and Documentation Management**: Collaborate with stakeholders and legal professionals to prepare and execute necessary documentation.
- **Project Coordination**: Oversee Corporate Leasing and Occupied Services projects, submissions, and presentations.
- **Personal Assistant Duties**: Act as the primary point of contact for directors, manage schedules, meetings, and travel arrangements.
- **Financial Reconciliation**: Oversee budgets, expenses, and reporting for Corporate Leasing and Occupier Services.
- **Portfolio Management**: Manage the Auckland Office Workplace portfolio.
- **Deal and AML Compliance**: Review and manage deals, ensuring AML cases are up to date.
- **Administration**: Handle various administrative tasks, including agreements, listings, and database management.
- **Marketing Support**: Book web portals, create marketing materials, and assist with campaigns.

**About You**:To excel in this role, you should possess the following qualities:

- Proven experience as an Executive Assistant, Team Coordinator, or similar role.
- Strong organisational skills and keen attention to detail, ensuring accuracy and precision in all tasks.
- A team player with excellent collaboration and communication skills across all levels.
- Self-motivated, capable of working independently, and adept at prioritising tasks effectively.
- System-oriented, solution-focused, and process-driven.
- Strong computer literacy and intermediate/advanced knowledge of Microsoft Office.

**Benefits**: When you join our client’s organisation, you can look forward to the following perks:

- Work with a high-performing team led by supportive managers.
- Thrive in a fantastic team culture with numerous company and team functions, events, and volunteer opportunities.
- Enjoy quarterly bonuses as a rewarding incentive for your hard work and contributions.