Executive Assistant

1 week ago

Auckland City, New Zealand Emergent Full time

Unique Executive Assistant working for renowned Entrepreneurs
- Fantastic package including a carpark in the CBD
- Run a slick, top-performing office

Make your mark in this newly created Executive Assistant role where you will support three entrepreneurs in both their personal and professional lives.

As the lead Executive Assistant, you will be a confidant in the affairs of these incredibly successful individuals.

Success doesn’t come without a lot of work, so this role is fast-paced and all-encompassing.

You will ensure their days are planned ahead of time, run smoothly and allow them time to make some magic.

You will be the first port of call for all communication, will manage busy and complex diaries and travel and coordinate logistics for their multiple board meetings. You will look after events, office services and in the future potentially other staff.

You will also be aiding them in their personal lives which includes organising special events, private travel, and property support for various residences.

We are looking for an amazing communicator who can operate independently as you establish relationships and learn what’s important to them. You will be proactively solving problems and supporting the time management for them in line with key priorities.

**Responsibilities**:

- Provide full administrative support to three entrepreneurs in both professional and private capacities
- Manage multiple diaries and calendars
- Plan, coordinate, and assist with arranging events for Trustees, Boards, and office staff
- Manage all meeting logistics both on and offsite
- Reconcile credit card statements, travel cards and invoicing
- Arrange travel, both domestically and internationally
- Coordinate property and other private asset management
- Manage the general requirements for the office e.g. health and safety, stationery ordering, car parking, security, suppliers, provisions

This role requires high levels of trust, confidentiality, attention to detail and professionalism.

We are looking for someone who has proven experience of the above, along with a long tenure supporting similar individuals.

**About you**:

- Proven experience supporting senior executive leaders
- Exceptional interpersonal and communication skills, with the ability to resolve issues diplomatically
- Proven experience producing high-quality written communications.
- Evidence of a commitment to confidentiality and integrity
- A high level of self-motivation and initiative, together with the ability to prioritise competing deadlines.

If this sounds like you, get in touch today

Emergent Limited specialises in providing experienced and skilled temporary and permanent staff to a wide variety of businesses. We recruit for some of New Zealand's leading organisations, across New Zealand. Our team are a long-standing, well-established team of recruitment professionals. We offer a fresh approach to recruitment and we are passionate about what we do. Our brand is synonymous with quality and professionalism.

We will take the time to listen to individual requirements, ensuring that we understand you - in order to match you to a great role, one that fits with your requirements in as many ways as possible.

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