Executive Assistant

Mō mātou | About Us 
**Our Vision**: Preventing Harm. Saving Lives. Securing our Future 
We play a key role in the guardianship of New Zealand waterways. We're bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways. Our values are about who we are as individuals and the behaviours we expect from each other at Maritime NZ. 
Care | Kia Tika - We care for each other and do the right thing 
Connect | Kotahitanga - We unite in a common purpose 
Courage | Kia Māia - We are brave, capable and confident
Mō tō mātou Rōpū - About the team 
At the heart of Maritime New Zealand's success is the provision of a broad range of administrative and other business support functions. The purpose of the Business Support Team is to provide coordinated, efficient and high-quality support to the Board, Executive and various teams, playing an important organisational role in ensuring strong connections and collaboration within teams and across other support functions.
Te tūnga | The role
Working closely with the Deputy Chief Executive (DCE) Regulatory Operations in relation to day-to-day operations and workflow, this position reports to the Manager, Business Support in the Office of the Chief Executive, People & Culture group. As the Executive Assistant for Regulatory Operations, you are responsible for providing a range of support to the DCE and General Manager - General Regulatory Operations, including diary and correspondence management, meeting and events organisation, administrative support and from time-to-time assistance with onboarding new employees, and budgeting and reporting support.
Nōu te rourou | What you bring 
- Previous experience in an Executive Assistant role to a senior executive or manager, working in complex environments
- Proven experience in using digital tools and technologies to create greater efficiencies, with an emphasis on MS Office and document management systems
- Experience and confidence in taking minutes, preparing agendas and providing meeting support to senior executives or managers
- Ability to manage complex issues and influence others positively
- A track-record of operating with complete confidentiality, discretion and using sound judgement skills
- Flexible can-do attitude with a high degree of self-motivation and initiative
- A strong stakeholder focus, with the ability to build rapport, maintain relationships, network and influence across a range of levels
- A highly attuned radar for risk, a curious mind with an inclination towards problem solving and outcomes
- Well-developed organisational skills, strong attention to detail and the ability to work well under pressure and to meet tight deadlines
- Advanced communication skills, both oral and written
- Political acumen and an understanding of the public sector
- Able to travel outside Wellington (occasionally)
- Ability to work in a culturally safe and respectful manner, always being mindful of the cultural diversity of the industry and having regard to Te Ao Māori and Treaty of Waitangi principles

Mōu | For you
Maritime NZ recognises and respects te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes. We aim to be a workplace where everyone feels valued and supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our MNZ values. Upon joining us you'll receive a full range of benefits including Income Protection and Life Insurance so check out our full range on our careers page to find out more about why we love working here. 
Salary range $72,540 to $88,393 depending on skills and experience + superannuation.
Me pēhea te tuku tono | How to apply
Applications for this role close on Monday 6th May at 5pm. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.