Facilities Coordinator

Ensure safe, productive and sustainable workplaces across NZTA
- Manage facilities and contractor relationships across multiple sites
- Be part of a collaborative and high-performing support team
- Location: Auckland or Hamilton (for Upper North Island offices)
- This position is office based

**Te Whiwhinga mahi | The opportunity**

We're looking for a Facilities Coordinator to provide key support to the Support Services Manager to ensure our corporate office facilities are maintained to a high standard. In this role, you'll manage contractor relationships, oversee maintenance activities, and ensure compliance with health, safety, and security standards-contributing to the smooth running of our Office.

You'll work closely with our NZTA Corporate Property, Health Safety & Wellbeing, and Security partners to provide on-the-ground support and oversight for maintenance works, development projects and office moves.

You'll provide local facilities support across multiple sites, requiring regular travel between offices in your region. As a valued team player, you'll also provide back up Workplace support as required, reflecting our commitment to Kotahitanga - working as one.

Key responsibilities include:

- Ensure our office environments are maintained to a high standard
- Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards at met
- Initiate ordering, purchasing or quotes for work or supplies and validate completion.
- Support the development of facilities management plans and schedules for sites.
- Provide accurate and timely reporting on facilities-related metrics.
- Work closely with our Corporate Property partners, and build and maintain strong relationships with our NZTA staff, subtenants and other building occupants
- Work in partnership with NZTA Health Safety & Wellbeing, and Security teams and other partners to ensure facilities meet relevant requirements.
- Contribute to the development and improvement of consistent facilities management practices.
- Provide support and cover for other workplace support functions as required.

We are seeking to appoint at a salary between $68,241 - $75,823 of the band, commensurate with skills and experience.

You will find out more about the role here: Position Description

**Ko koe tenei | About you**

To be successful in this role, you will bring:

- Understanding of building maintenance, office operations, and supplier management.
- Previous experience in facilities, property, or a related field. Experience in planning office moves or minor fit-outs is a plus.
- Sound knowledge of health and safety, and security practices related to office environments and service and trade contractors.
- Strong relationship and stakeholder management skills, with experience in contractor relationships.
- Confident, organised, and able to manage competing demands with practical judgement
- Proficient in Microsoft Office and confident handling administration tasks.
- Clean, full NZ driver licence, and the ability to travel confidently to office sites across the region

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Maori and promote tikanga and Te Reo Maori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

**Mo matou | About us**

You'll be part of the Te Ama - Commercial and Corporate group, which provides essential business planning, financial, legal, and corporate services to support NZTA Waka Kotahi's performance. The Support Services Team plays a key role in enabling the organisation to operate efficiently and effectively.

**Ka whiwhi koe i te aha | What you will get in return**

At NZTA Waka Kotahi, we offer a competitive salary and benefits package, including:

- Five weeks annual leave
- Income Protection and Critical Illness Insurance for permanent employees
- A supportive and inclusive workplace culture

**Me pehea te tuku tono | How to apply**
Ra Katinga | Applications close:10 September 2025

To be considered for this position you must have a legal right to live and work in New Zealand.

NZTA| Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.