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Board Secretary

3 weeks ago

Auckland City, New Zealand Auckland Transport Full time

Auckland Transport (AT) is on a mission to transform Auckland into a vibrant city that moves, thereby providing Aucklanders better opportunities to connect with the people and places they love.

Through our focus on transport infrastructure and customer-focused solutions, we are creating seamless journeys across our city, that enable businesses and Aucklanders to thrive.

Regardless of whether you choose to walk, cycle or drive, or take the ferry, bus or train, we are passionate about working together to deliver safe, efficient, innovative and sustainable modes of transport whilst providing a transport system that will create a vibrant and connected Auckland. Transport has the potential to shape our city for the better - from the streets we live, work and spend time on, to the trains, bus services, cycle and walkways we use every day.

**Te Whiwhinga mahi - The Opportunity - Board Secretary**

The Board Secretariat team is responsible for ensuring governance documentation is accurate and sufficient to meet all governance and legal requirements. This role enables authorised persons to determine when, how, and by whom the Board's business was conducted, by accurately recording and making available minutes of meetings, facilitating the submission of well-structured, succinct reports to the Board and performing other duties as required.

As part of the Board Secretariat team, you will work directly with the Board of Directors and Head of Governance to ensure clear, accurate and timely provision of information.

This includes, but is not limited to, timely and qualitative delivery of information, organising, attending and minuting Board and Board Committee meetings, and day to day support to the Head of Governance.

The Board Secretary will provide proactive, professional, high quality strategic advice and executive level support to Board members.

This will include developing, planning and managing annual governance forward programmes, agenda planning and drafting, tracking of actions, and delivering accurate minutes of meetings.

**Board Secretariat Key Tasks include**:

- Lead an effective governance engagement model by developing templates, agendas and, forward programmes as agreed with Board and Committee chairs. Ensure the Committee model and delegated financial and non-financial authority framework optimises decision making
- Coordinate, attend and record Board and Board Committee meetings (circa 30 per year), Board workshops and site visits as required
- Ensure Board and Committee meetings are delivered in a highly professional manner and enhance the reputation of the organisation
- Review reports to ensure they are well structured and concise to facilitate robust discussion.
- Ensure the Head of Governance is fully informed on priority issues, researching and preparing background material where necessary

**Ko koe tēnei | About you**
- Board Governance and Secretariat experience (either in the Private or Public sector).
- Experienced minute taker.
- Advanced experience of Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.
- Proficient in SharePoint and board document software solutions.

**Ko mātou tēnei | Our Organisation**

At AT, we embrace inclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued and supported, inclusive of our differences. Our values are more than just words - they are integral to everything we do. Manaakitanga - We care, Tiakitanga - Safe with us, Whanaungatanga - We connect, Auahatanga - Better, bolder, together.

In addition, we also offer:

- Investment in your professional development and training
- Opportunity for greater leadership and accountability
- Modern CBD (Wynyard Quarter) waterfront-based office
- Paid parental and partner leave
- Study assistance
- Health and Wellbeing benefits
- Professional memberships

Ka tiaki mātou i te hunga katoa ka eke waka i Tāmaki Makaurau.

We tiaki all those who use transport in Tāmaki Makaurau.

LI-LM1