Executive Assistant

2 weeks ago

Wellington City, New Zealand Weta Digital Full time

Wētā FX is a leader in creativity and innovation in visual effects and animation, attracting talent, partners, and clients who strive to push the boundaries of what’s possible in pursuit of their artistic vision.

Throughout our journey, our ground-breaking work has earned us 6 Academy Awards® for visual effects, 12 Academy Sci-Tech Awards, and 6 BAFTA Awards for visual effects, in addition to 34 Visual Effects Society Awards given by our peers. We are known for our performance-driven animated characters such as Gollum, Kong, Neytiri, and Caesar, as well as for creating iconic worlds like Middle-earth, Pandora, and many others.

**How You’ll Make an Impact**:
As the glue of our team, you’ll be supporting our Chief Financial Officer (CFO) and Chief People Officer (CPO) to ensure their days run smoothly. You will provide exceptional administrative and coordination support to the CFO and CPO and to senior leaders in their teams. You’ll also help streamline processes, identify improvement opportunities, and bring them to life

**What You’ll Do**:

- Provide administrative support to the CFO and CPO including diary management, scheduling office meetings between teams and departments, expense claims and other support
- Prepare agendas, minutes and other papers in a timely manner
- Help coordinate team offsites and planning days
- Support the leadership teams by providing organisational event support including setup and coordination of project meetings, workshops and events (All Hands, Social events, LT offsites, Board and Committee meetings etc)
- Provide support on project initiatives and the coordination of our strategy and operating plan

**What You’ll Bring**:

- Prior experience in supporting senior executives in an administrative role
- A knack for building effective relationships with people across all levels
- An ability to manage and facilitate business critical issues, prioritising conflicting needs proactively
- Good practical process management skills including documentation and continuous quality improvement
- Excellent organisational and time management skills with the ability to juggle multiple tasks at one time
- An ability to work independently on varied projects, with an adaptable and resourceful approach

**Why Join Us?**

At Wētā FX we celebrate our diversity and believe in creating an environment where all our crew feel welcomed, respected, supported and appreciated. We define ourselves by the quality of our work, and we’re striving to build a workplace experience that’s second to none. Here at Wētā FX we value open minds and encourage our crew to be themselves.

Location: Wellington, New Zealand

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