Executive Assistant

Discover a career with purpose at MBIE

Discover a career with purpose at MBIE
- Be part of the Digital, Data and Insights - Digital Solution Delivery team
- $70,625 - $79,603 salary per annum plus Kiwisaver and Wellness Benefits
- Permanent role based in Wellington CBD

The Ministry of Business, Innovation and Employment is seeking an engaged, committed, and experienced Executive Assistant to support the work of Digital Data and Insights. Reporting to the General Manager Digital Solution Delivery, supported by the Business Manager and the Executive Assistant network, you will be a key enabler of our branch success. This position is suited for a creative, passionate and adaptive individual who wants to be part of a high performing team that shapes our future digital, data and technology landscape.
Working at MBIE really means making a difference for Aotearoa. We care about our team, and we work collectively to grow New Zealand for all.

**Tēnei tūranga - About the Role**:
The Executive Assistant role is responsible for providing professional secretarial, organisation and administrative support to a General Manager (GM) ensuring all tasks are completed in a proactive manner, facilitating the needs of the business. This will be executed by:

- Providing proactive and efficient diary management, correspondence and administrative assistance.
- Supporting your manager and ensuring their day-to-day work activities are managed effectively.
- Being a communications link between your manager and the wider organisation by building highly effective relationships and strong connections.
- Supporting the wider Executive Assistant, administration and reception support teams in a proactive and collaborative way.
- Exercising discretion and initiative to enable information to flow efficiently between your manager and the organisation.
- Operating as a self-managing team to help facilitate knowledge transfer, skills development, back up services and workflow practices that deliver a highly effective EA service.
- MBIE supports a wide range of flexible working arrangements. Talk to us about what might work for both you and us.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and Experience Required:
A proven track record of experience and achievement in a senior executive support role.
- Wide ranging knowledge of administration systems and processes.
- Knowledge and understanding of working within a government agency.
- Excellent relationship management skills.
- Proven ability to develop trust and credibility at the executive level.
- Understanding of MBIE and where the business group or branch fits in delivering outcomes for the Ministry.
- Strong communication, influencing and interpersonal skills.
- Excellent Microsoft office skills (Word, Excel, PowerPoint).

**Ētahi kōrero mō MBIE - About MBIE**:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.
We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.
People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
- Mahi Tahi - Better Together
- Māia - Bold and brave
- Pae Kahurangi - Build our Future
- Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.
E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei. He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui. E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e