Mata Ahupae Administrator

Do you have experience in New Zealand’s publishing and bookselling industry, along with strong organisational and planning skills to support a fast-paced environment?
- Can you develop and maintain effective working relationships with both internal and external stakeholders
- Are you a customer-focused individual with direct experience and demonstrated skills in administration?

**Kōrero mō te tūranga - About the role**

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata ahupae - Administrator to join Te Herenga Waka University Press (THWUP) on a permanent, full-time basis.

The role will be responsible for to administering the operations of the Press, including sales, royalties, invoices, contracts, stock, databases and website maintenance, and overseeing the smooth running of the THWUP office. The Mata ahupae - Administrator will also assist the Managing Editor in the management of production, and the Publicist in publicity and marketing.

Key responsibilities:

- Process invoices and payments, and general correspondence.
- Collate sales figures and process royalty statements and payments.
- Manage print orders, shipping and stock levels.
- Provide data to distributors and trade organisations.
- Manage author and third-party contracts and licences.
- Contribute to the maintenance and development of the website.
- Contribute to the management of the production schedule.

**Ō pūmanawa - About you**

This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament.

Ideally, you will:

- Be a motivated, customer-focused individual who can take the initiative, work without direct supervision, and respond promptly to external demands.
- Thrive in this role with excellent organisational skills, an ability to manage competing priorities, strong attention to detail, and self-management skills.
- Be a highly organised self-starter and natural relationship builder who relishes working autonomously as well as contributing positively to a high-performing team.
- Have effective time management and forward planning skills to balance meeting deadlines and maintaining a high standard of service.
- Remain calm under pressure and thrive working with a diverse range of stakeholders.

Key requirements:

- Direct experience in New Zealand publishing and bookselling.
- Direct experience and demonstrated skills in administration.
- Demonstrated excellent written and oral communication skills.
- Demonstrated mastery of, or aptitude to learn, software and systems used in the role (including MS Word, Excel, Oracle, Stison, Nielsen Bookdata, etc).
- Experience in developing and maintaining effective working relationships with both internal and external stakeholders.
- Strong organisational and planning skills.
- Ability to occasionally work outside normal office hours, e.g. evenings or weekends to help run or attend events.

**Closing date for vacancy**:25 July 2025.