Operations Administrator

6 days ago

Kelburn, New Zealand Victoria University of Wellington Full time

Do you have outstanding people and communication skills including the ability to adjust to different audiences?
- Have you got experience in administrative and project management work within a high demand service environment?
- Are you an organised self-starter who can remain calm under pressure while maintaining a high standard of service to both students and staff?

**Kōrero mō te tūranga - About the role**

Te Herenga Waka - Victoria University of Wellington is currently recruiting for a Mata Ahupae - Operations Administrator to join Mauri Ora - Student Health and Counselling on a permanent, full-time basis.

Key responsibilities:

- Managing Te Pūmanawa Tāngata - Human Resources on behalf of the Mauri Ora - Student Health and Counselling Clinical Leads.
- Updating templates, room rosters, and meeting schedules.
- Oversee the communication and promotional activities within Mauri Ora - Student Health and Counselling.
- Collecting and analysing Mauri Ora - Student Health and Counselling data.
- Undertaking a variety of other projects as required.
- Support admin team as and when needed.

**Ō pūmanawa - About you**

You will be a highly organised self-starter and natural relationship builder who relished working autonomously as well as contributing positively to a high performing team. You will need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff. You will have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders. This role is busy, challenging, extremely rewarding and interesting for the individual with the right temperament.

Key requirements:

- Proven experience in administrative and project management work within a high demand service environment.
- Sound business administration acumen and knowledge of core functions and administrative processes and good practice; including planning and the development and improvement of policies and guidelines.
- Good working familiarity and the ability to learn new systems including advanced proficiency with Microsoft Office desktop suite, customer service management systems and other systems related to health service provision.
- Outstanding people and communication skills including the ability to adjust to different audiences.
- Ability to build strong working relationships with a variety of stakeholders.
- Experience in working effectively in a multicultural environment.
- A relevant tertiary or equivalent level qualification.
- Knowledge of The Education (Pastoral Care of Tertiary and International Learners) Code of Practice 2021 is desirable.
- Experience working in a primary health care setting is desirable.

**Close date for vacancy**:04 August 2025.

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