Mata Ahupae Project Administrator

1 week ago

Kelburn, New Zealand Victoria University of Wellington Full time

Do you have proven experience in customer service and office administration?
- Are you a motivated, client focused individual interested in a fixed-term, part-time role?
- Have you got the ability and willingness to learn project-specific technology platforms such as Git, Markdown and Discord?

**Kōrero mō te tūranga - About the role**

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Mata ahupae - Project Administrator to join Te Kura Mātai Pūkaha, Pūrorohiko - School of Engineering and Computer Science team to work for an externally funded grant “Finding, understanding, and mitigating vulnerabilities in domestic and global software supply chains”.

This is a 4-year, fixed-term, part-time contract until 30 September 2029.

Key responsibilities:

- Support multiple workstreams and initiatives, ensuring alignment with project goals.- Maintain risk registers, IP registers, issue logs, and other monitoring documents.- Assist with the preparation, production, collection and updating of project documentation.- Build positive relationships with a wide range of University staff and external stakeholders to achieve project outcomes.- Provide high quality business administration and support to team including managing meetings and minutes, and maintaining document management, processes, and systems to ensure the smooth running of projects.

**Ō pūmanawa - About you**

You will be a motivated, client focused individual who can has clear communication skills, provide excellent administration support and can manage your own time effectively. You will be a team player and have a willingness to learn systems to help support the project and the project team. You will have a keen eye for organisation and be able to assist the project leads in organising internal and external administration tasks.

Key requirements:

- Proven experience in customer service and office administration.- Effective and efficient organisational skills and time management.- Excellent relationship building and networking skills.- Excellent written and oral communication skills.-
- Experience in or willingess to learn new technologies, such as GitHub-based project management tools and markdown text editing.

If this link is not available, click 'apply' to view this on the University career's page.

**Close date for vacancy**:21 November 2025.

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