Executive Assistant

Job Type: Permanent
- Location: Wellington, NZ

**Help shape the future of Education**
- We work to _**_shape _**_an _**_education _**_system that delivers _**_equitable_**_ and _**_excellent outcomes_**

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

**About this role | Mō tēnei tūranga**

The **Executive Assistant** will report to the **General Manager, School Property Services** and will provide support to three members of the School Property Executive Leadership Team to ensure that School Property is well positioned to deliver on its overarching strategic and operational objectives and ensuring collaboration.

They will also:

- Develop knowledge and understanding of the Leadership Team’s work commitments and priorities to assist them in meeting their requirements.
- Manage private and confidential information, situations and issues in a manner that reflects the level and seniority of the environment.
- Pro-actively manage communication, diaries, travel, meetings, and logistics effectively and efficiently to allow the Leadership Team to undertake the requirements of their role.
- Analyse information received to identify emerging issues, associated risks and potential solutions and ensure they are brought to the Leadership Team’s attention.
- Act as a connector across the School Property group, ensuring leaders are across key information.
- Monitor correspondence and refer queries to the most appropriate manager or staff member and identify and draw attention to important and urgent tasks.
- Maintain the confidence and trust of the Leadership Team.

**About you | Mōhou ake**

To be successful in the role, you’ll have the following experience:

- Proven experience providing executive support to senior leaders in a complex organisation.
- Experience liaising with internal and external stakeholders across Minister’s offices, government agencies and the public sector.
- Experience booking travel, organising conferences/events and related requirements.
- Excellent time management and organisational skills.
- Knowledge of and experience of the Machinery of Government and/or public sector.
- Understanding of the Treaty of Waitangi and its implications for the work of the Ministry.

You’ll have the following capabilities and competencies:

- Proven ability to maintain utmost integrity in all interactions and treating all information you are party to in your role as confidential.
- The ability to be proactive and anticipate the needs of the Leadership Team.
- Demonstrate initiative and a high degree of professional independence, self-discipline and remaining calm under pressure.
- A track record of excellent customer service focus and dedicated to meeting the expectations and requirements of internal and external customers.
- Proven ability to establish and maintain strong relationships across a diverse group of internal and external customers and gain their trust and respect.
- Excellent interpersonal, communication, and information sharing/technical skills.
- The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

You will be joining a team who are passionate about changing the way we work to improve the quality of school property, and committed to building transparent, ongoing partnerships that enable us to respond to the Government's school property review recommendations.

**About our group and team | Mātau rōpū ake**

The School Property group manages one of the largest property portfolios in Aotearoa New Zealand, composed of over 2,100 primary and secondary state schools and over 8,000 hectares of land with a carrying value of $33.5 billion. Our team is responsible for the portfolio, including school engagement, asset management, capital works delivery, investment planning and portfolio management.

**Are you ready to make a difference? | Kua rite koe mō tēnei mahi?**

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

**Applications close Midnight - Friday, 15 August 2025.**
- We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know._