Senior Executive Assistant to Deputy Chief

2 weeks ago

Wellington Central, New Zealand Te Aka Whai Ora Full time

**Location**: Pōneke

**Directorate**: Governance & Advisory

**Contract**:Permanent, Full Time

**Ko wai mātou I Our Organisation**

At the heart of Te Aka Whai Ora is our people working together, navigating through our initial years of work to address intergenerational Māori health inequities and help deliver, better health outcomes for all New Zealanders. We need people to join us on this growth journey as we create a 'future fit' team who are dedicated to ensuring we weave together our knowledge and skills in a combined effort to reach Te Pae Tawhiti our Vision our Destination. Te Aka Whai Ora-Māori Health Authority and Te Whatu Ora-Health New Zealand will together shape the delivery of health services in Aotearoa for generations to come and will form the core of a modern and integrated service looking after the needs of all our whānau. Our waka hourua seeks to drive transformational change for our health system to support better outcomes and wellbeing for all our people - whakahiko i te oranga whānau.

**Te whiwhinga mahi I The Opportunity**

To work within our health system at this time is truly a once in a lifetime opportunity. Being able to add value to our Executive and Senior Leadership Teams and contribute towards the overall aspirations of Te Aka Whai Ora. Be a part of the decision-making and planning process for the team and contribute to the overall strategy and direction of our business support services. Based in either of our Wellington or Auckland offices you may need to travel occasionally.

**Korero mō te tūranga I About the role**

You will be supporting one of seven Deputy Chief Executives, (DCE's) our Senior Executive Assistants contribute to the overall leadership and performance of the business groups by providing high level professional executive support and advice.

The primary purpose of the role is to:

- Provide executive, business, administrative and secretarial support
- Ensure high level inbox and diary management, dealing with dairy conflicts and prioritising workflow
- Coordinating with other executive business support roles to best support the wider Leadership team
- Ensure effective management of activities and operations of the DCEs office
- Co-ordinating all administrative and business support matters.

This is a top tier business support role and as such the face of the directorate, you will walk alongside your DCE and role model, manaakitanga, kaitiakitanga and rangatiratanga. Your ability to strengthen relationships, influence and connect with others is pivotal to being successful in this role.

**Moū I About you**

You will bring a kete of extensive knowledge and experiences and hold the wisdom and mana associated with such a role. As an experienced business support professional, you will have an exemplary understanding of the workings and responsibilities of a medium to large organisation, and legislative frameworks which effect the health sector.

**Ngā pūkenga me ngā wheako | Skills and experience**
- 5+ years previous experience in an Executive Assistant role providing support to a senior executive and their team
- Demonstrated experience in a medium to large complex organisation, or other government agency
- Advanced skills in the MS Office Suite with special emphasis on Outlook, SharePoint & Microsoft Teams
- Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
- Be a great team player with a great sense of humor and aroha
- Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders
- Experience in implementing Te Tiriti o Waitangi in action
- Proven experience in successfully developing and maintaining a structured approach to managing a wide range of stakeholder relationships both internally and externally.
- Experience in leading projects / initiatives which give effect to Te Tiriti o Waitangi
- Willingness to personally take a stand for equity and anti-racism

**Nau mai, uru mai | Come and join us**

**Te painga o te mahi tahi me matou | Benefits**

This is a truly rewarding role where you will come to work each day making a difference, leading change, and creating capabilities across our health service. Te Aka Whai Ora supports flexible, and hybrid working and offers learning and growth opportunities to staff.

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