Executive Assistant

**Mo te tunga | About the role** Defence Estate and Infrastructure (DEI) is responsible for estate strategy, performance, delivery and asset management of fit for purpose and sustainable Defence estate solutions to support NZDF military capabilities and all of government outcomes. It is the third largest government estate portfolio and most diverse. The purpose of the Executive Assistant role is to provide high-quality administrative support to General Managers for them to fulfil their responsibilities to DEI and the wider NZDF. This position is responsible for ensuring that critical administrative functions related to the smooth running of the General Managers time (such as diary management and travel) are actively managed. Normally the role will be supporting two of the General Managers, although periodically it may be required to provide support to more than two. Once you have undergone training and are up to speed, there is the option for flexible working arrangements to WFH one day a week depending on the GMs' schedules. **Nga pukenga me nga wheako | Skills and Experience** This is a great opportunity for someone with exceptional Executive Assistant skills and experiences, ideally 3+ years. You will play an integral role within a supportive, tight-knit team where professionalism, positivity and a "can do" attitude are vital. You will be ready for a new challenge within a large, dynamic organisation. Ideally, you will have: - Strong interpersonal skills with the ability to communicate with diverse groups of people. - Proficiency using MS Office suite, intermediate to advanced Outlook and Word, PowerPoint and MS Teams. - The ability to manage several diaries and calendars effectively. - Strong administration or coordination experience. - A willingness to learn and to improve processes. - The ability to identify priorities as and when they arise, while maintaining professionalism and communicating confidently across varying levels of the organisation. **Nou te rourou | What's in it for you** Your skills and dedication deserve recognition, and NZDF delivers with competitive pay matched to your experience. But that's just the beginning - safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website. NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives. **Me pehea te tuku tono | How to Apply** Applications close on **Monday 6 October 2025**. Use the links on this page where you'll be directed to the Defence Careers website. **Please Note**: - Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description. - Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made. NZDF is currently undertaking a Workforce Savings Programme (WSP) to realise efficiencies and required enduring savings, in which NZDF has proposed some changes to the organisational structure of its civilian workforce. At this point in time this position is not proposed to be affected. **Kerri Sterling (she/her)** Senior Recruitment Advisor (Civilian) | Pou Matua Kimi Tangata DHR, Defence Human Resources New Zealand Defence Force | Te Ope Katua o Aotearoa Phone : 021 936 372 **Please Note**: To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know: Low Level Security Clearance - You **must** be a New Zealand citizen **or** you must hold New Zealand Permanent Residence **or** have a current New Zealand Residency Class Visa. - At minimum, you **must** hold New Zealand Permanent Residence **or** have a current New Zealand Residency Class Visa, **and** you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last five (5) years. - You must have a five (5) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.