Executive Assistant

6 days ago

Auckland City, New Zealand New Zealand Government Full time

Are you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you?

The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and craft across the border.

Mō tēnei tūranga mahi | About this role

This is a fantastic opportunity for an individual with an interest in working in a challenging and diverse environment. In this Executive Assistant role you will be providing high level administrative support to two Group Managers; the Group Manager Maritime as well as the Group Manager Strategic Systems and Service Optimisation (SSSO) along with supporting the wider teams. You will have great organisational skills, and even be able to take responsibility for a small range of internal projects.

Ko wai koe | About you

To be considered for this key role you will be able to demonstrate your ability to multitask, develop trusted relationships internally and externally - being the go-to person for the group, have attention to detail and have a forward-thinking approach to planning to ensure that you think of what is needed even before others do.

The following skills, experience and attributes will ensure you will thrive as an Executive Assistant;
- You are a go-getter with flexibility in the way you go about your work
- Have clear initiative and a proactive approach
- Ability to work collaboratively with both the Group Managers, a team environment both within the Maritime and Strategic Systems and Service Optimisation (SSSO) Groups and across other workgroups.
- Proven experience providing high level administrative support to a senior manager including diary, travel management and function organisation
- Organisational skills, being able to manage competing demands
- High standards of integrity and a proven ability to provide confidential and discreet administrative support
- Calm under tight time pressures with an ability to produce high quality work
- Professional written and verbal communication skills
- Awareness and understanding of financial systems and budgets
- A willingness to actively participate and co-ordinate team activities.

Applicants must have a New Zealand Permanent Residency or Citizenship and be able to obtain and maintain the required security clearance and pass a drug test. This role will be based in Auckland Customhouse.

Applications close Monday 11th March at 5pm

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