Contracts Project Administrator

2 weeks ago

Auckland City, New Zealand Argus Fire Full time

**CONTRACTS**PROJECT ADMINISTRATOR** **Our Mission is to protect people, business, livelihood & property.** Argus Fire Protection is a well-known company with over 40 years' experience in the fire protection industry. The company covers all aspects including fire system design, installation, and ongoing testing and maintenance of fire systems. Due to the continual growth and our desire to deliver to a new level of service for our customers we are looking for additional staff who has a positive attitude. We currently have position available for a Contracts Project Administrator in our Auckland branch. This is a fast-paced exciting business where the work you do makes a difference. If you want to be part of the industry that protects people, business, livelihood & property then we want to hear from you. We have a strong focus on developing our team and a positive working environment. A few aspects about the role: **Health and Wellness** - Log and escalate safety and wellness concerns as required - Work with the Contracts and Minor Works team leaders to administrate the H&S requirements. **Customer Relationships** - Be first in line to answer in -coming phone calls. - Communicate proactively with clients to keep them updated on work in progress or quoted jobs. **Processes** - Raise PO's - Open jobs, allocate & dispatch when required for service-related work. - Monitor and action ALL work orders in our system - Prepare client reports for non-Key Account customers. - Supplier management including data entry, account reconciliation, pricing, payment and contract management. - Participate in month end activities regarding close off and reconciliation. - Provide administrative and operational support for customer relationships and sales activities. - Assist with Health and Safety activities, including auditing, documentation and administration. - Manage and oversee all project documents, including PS3, warranty, health and safety, and other related documents. - Store and back up documents, following retention policies Organise and maintain Project documents **Skills, Competencies, and Attributes** - Fluent in English - Excellent communication and presentation skills. - A positive attitude, "can do, will do", approach. - A passion for delivering outstanding customer service. - A bias towards proactivity with strong self-motivtion. - The ability to think independently, be solutions oriented and to follow through on promises. - The demonstrated ability to manage the details. - The demonstrated ability to interact confidently with others and to actively listen. - The demonstrated ability to work in a changing and dynamic team environment. - Strong process, time management and organisational skills. - A high level of computer system literacy including using Microsoft products. In return, we offer you: Ongoing training opportunities; Great career prospects; A safe working environment and flexible working conditions If you believe you have the skills and attributes which will add value to our business, and you would like to join a progressive happy team, we would like to meet you.

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