Project Administrator

Collective Energy > Life. Work. Purpose As we continue to grow and expand our service offerings, we have an opportunity for a Project Administrator to join our specialist Engineer to Contract team. Perhaps you have a special interest in contracts, or maybe you’ve supported a QS team or legal team in an administrative role. Whatever your background, you’ll want to grow your skills as part of a consulting team in this dynamic sector, supporting construction and development projects. You really do You’ll contribute to meetings, soak up skills at Lunch ‘n’ Learn sessions and be part of our regular social events. You need to have some fun at work, and we encourage that. You’ll get a good starting package, but there’s more to a rewarding job than that. Our You Matter employee promise makes TBIG a supportive place to work, and while you’re working hard on your career, we’ll help with some of the smaller things - like a proper espresso coffee machine, lots of social times with your colleagues, and company health and well-being initiatives such as our Spring Challenge. Fancy learning basic Te Reo or upskilling around Te Tiriti o Waitangi? We give you access and time to use our bespoke Growing Stronger Learning Portal to grow personally as well as professionally. **The Role** We’re looking for a detail person Your day to day will involve drafting and issuing contract instructions and managing variations and monthly payment claim processes. It’s a specialist role which will really suit someone who loves working with large quantities of information with accuracy, and to deadlines. You’ll be joining a successful team where you will have the opportunity to learn from some of the best, based in an amazing workspace overlooking the waterfront. Here's a breakdown of some of the tasks you’ll get involved in: - Assist with preparation of contract instructions - Schedule meetings and support with the preparation and distribution of agendas - Attend project meetings, take minutes and follow up actions - Track and monitor receipt and review of variations - Support the monthly payment claim process - Provide professional service delivery and support to TBIG project team. - Engage with and develop relationships with project stakeholders including the client and contractors **Here’s what we need from you**: - Be detail focused and highly organised - Experience in an administrative role within a related sector - Be unfazed by the need for consistent accuracy and rapid turnaround times - A strong desire to learn and curious to expand and specialise in contracts - Channel your inner sponge and be ready to soak up lots of new information - Be a great communicator and advocate of collaborative working environments - Possess a "can do attitude" where you’re happy to roll up your sleeves and get involved **You will have googled us by now**: And here’s what you will have foundThe Building Intelligence Group (TBIG) is 100% New Zealand owned by over a quarter of our 125+ people. We’re right across Aotearoa and growing. We believe in creating a better New Zealand and we’ve put in place a raft of initiatives to help you grow and to help influence those we work with and for. We are proud to have worked alongside private, Government and Local Government clients for well over three decades - but most importantly, the reason we’ve stayed strong for so long is because we’re on a journey of continuous improvement together. **Go on - if you’ve read this far and you’re excited, take the next steps** We’re not advertising this role with agencies as we have our own in-house team who would love to talk to you.