Site Administrator

1 week ago


New Zealand Spotless Full time

NZ Other, Northland, New Zealand
Maximum Term - Part Time
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Te kōwhiringa | The Opportunity

AE Smith, a division of Spotless NZ Group, delivers technical and engineering services covering mechanical services, energy efficiency and building services solutions throughout New Zealand.

We are looking for a Site Administrator to provide effective project administration support to the business, with a focus on Q/A management & entry, and site labour related support. The role will be based at Waikeria Prison with the opportunity to work from home and do more hours

**Some of the key responsibilities include**:
Manage general site administrative functions, including but not limited to, liaising with internal and external stakeholders, receiving and distributing correspondence items, ordering and distribution of office supplies and PPE
Monitor, track and record site labour activities to assist with labour forecasting.
Populate and submit weekly site labour timesheets to the Support Services team.
Conduct all work in accordance with AE Smith standard and Spotless company policy.
Ensure that safe work processes are implemented and maintained by all project related staff, for a zero
- harm outcome.
Update safe work method statements in line with AE Smith & client standards as required
Responsible for site-based Q/A administration including all aspects associated with the AES ISO9000 Conqa Cloud based Q/A system and site Q/A photos, and submissions to Aconex Packages
Transportation of site-based employees to and from work

Nga pūkenga matua | Important Skills

Experience in general office administration
Certificate in Business Administration is desirable
Great computer skills and capabilities with Microsoft Office
Knowledge in HS&E would be preferable
Experience with Aconex and basic accounting is ideal
Using problem solving and analytical skills
Identifying opportunities and developing alternative solutions
Competent letter and report writing

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Spotless is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
Free access to Marram health care benefits and discounted holiday homes
Discounts for Samsung, Repco, PB Tech, Gym memberships and more
Progression and development programs on offer including our inspiring leader’s programme for top performers

Have a look at our other great benefits here

Ko wai mātou | Our Organisation

Want to know more about what it is like to work at Spotless? Then head to our People Site here

Me pēhea ki te tono | How to apply

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.


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