Maintenance Administrator

1 day ago

New Zealand Methanex Corporation Full time

**Position Summary**:
To provide effective administrative and organisation services to the Maintenance Department.

To provide shared back-up support for the main reception.

**Position Responsibilities**:

- Provide confidential administrative and organisational support to the Maintenance Department
- Accurate and timely preparation of monthly and quarterly reporting and dashboards, presentation material and other correspondence.
- Prepare, actively participate in and maintain accurate records of department meetings and communications.
- Provide support with department calendars to assist with workload/workflow as required including liaison with internal/external stakeholders to ensure high quality time management.
- Coordinate meetings, events, and external visitors to the departments, ensuring all logístical requirements are met.
- Coordinate and manage travel bookings, arrangements, itineraries, and schedules during travel time.
- Maintain department data in relevant information systems to ensure records are current, including training and leave.
- Input payroll data into the payroll system and follow up with Human Resources and/or Payroll on any queries.
- Administer invoices, expense claims and company credit card expenses for department employees.
- Coordinate the review and update of procedures for the Maintenance Department
- Coordinate administrative requirements including stationery supply, team functions, on-boarding of new employees and contractors.
- Adhere to appropriate standards and guidelines, ensuring all work complies with relevant legislation and regulatory requirements.
- Build strong relationships with key internal stakeholders to increase business understanding and role efficiency.
- Back-up support for reception as required, to ensure a seamless reception service.
- Provide support for work overflow to other administrators within Methanex NZ.
- Act as the Site Owner for the relevant departmental SharePoint sites
- Act as a back-up for the contractor administration and on-boarding process, ensuring business continuity and to cover leave and unplanned absences of the Responsible Care, Reception and Contractor Onboarding Administrator.
- Enter timesheets into Maximo system for job costing purposes and enter leave into the scheduling system.
- Manage fleet car administration, including ordering BP fuel cards, registering vehicle mileage.
- Update on-call rosters on a weekly basis and communicate to team.
- Maintain asbestos register.

**Position Qualifications**:

- Previous experience in an administration position of high responsibility
- Experience with document management systems and information management
- Good interpersonal skills to interface with both internal and external customers and be able to re-direct general enquiries to the most appropriate person
- Compilation of reports and presentation of technical information
- Ability to work autonomously and manage own time
- Proactive in identifying opportunities to improve team or process efficiency

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