Capital Project Administrator

Published: 14/11/2025

Job Location: / New Zealand

At Griffin's Snacks, we're proud of our heritage and being New Zealand's largest snack food company, producing an extensive range of iconic and much-loved kiwi brands many of which have been known and loved for generations.

We have an exciting opportunity for a seasoned Project Administrator in a fixed term capacity till March 2028 based at our Wiri Manufacturing site. This pivotal role is to support key capital projects at the site.

The role is responsible for delivering essential administrative and financial process support to stakeholders, including coordinating project team activities, managing and preparing information, processing project data promptly, ensuring compliance with business policies and procedures, and providing accurate forecasting.

This role is ideal for someone who thrives in a fast-paced project environment, has a keen eye for detail, and enjoys being the central point of coordination between engineering, operations, procurement, external contractors and finance.

What you'll be responsible for:

• Providing administrative and coordination support to the Capital Projects Manager and project teams.
• Project co-ordination - Assisting the project team in coordinating meetings, updating and maintaining project timelines, milestones, and deliverables.
• Procurement & Logistics Support - Assisting with ordering materials, equipment, and services, liaising with suppliers and managing end to end purchase order requests
• Documentation and Reporting -Preparing, distributing, and managing project documentation including contracts, permits, designs, warranties, service agreements. Assisting in the management of records, including SAP assets and providing updates and forecasts on a monthly basis. Consistent and effective application of standard Griffin's financial management procedures, policies, and practices.
• Stakeholder Communication - Assisting in preparing progress reports, dashboards, and presentations for stakeholders. Liaising with internal stakeholders (Engineering, Quality, Finance, Operations) and external partners to ensure smooth project delivery.

What you'll bring to the role:

• Availability for an immediate start preferable
• Proven experience in project administration, ideally within manufacturing, engineering, or construction
• Skills with relevant systems- primarily Microsoft Excel (medium/advanced user). SAP, InEight and Sharepoint experience would be beneficial.
• Strong organisational skills with attention to detail and the ability to manage multiple priorities.
• Perseverance and a drive to meet deadlines even when setbacks occur
• Strong analytical skills with the ability to present data clearly and concisely
• Experience in problem solving and providing innovative advice and solutions.
• Familiarity with procurement systems and document control processes.
• Tertiary qualification with an accounting or finance-related endorsement preferred but not essential

If you thrive on organisation, collaboration, keeping projects running smoothly, and supporting great teams, we'd love to hear from you

What can you expect in return? In addition to having plenty of snacks on hand in the workplace, be part of a dynamic capital project team delivering strategic investments that drive business growth. You can expect to be part of a supportive, purpose driven working environment where you'll feel valued, commitment to our community partnerships and a focus on wellness.

Our application process includes a second Job Specific Application Form to help support your job application. You will see this on the next screen if applying directly on our job board -

If applying via Seek or Mobile, this will be emailed to you within an hour of receiving your application. To receive updates please ensure you enter the correct email address and check your inbox (including the spam/junk folder) for Job Application Form and Updates. Email updates are sent via our recruitment software, Chilli Factor.