Digital Document Specialist Penlink

Job Description The Fulton Hogan Life Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these through the good work we do, every day, as one team. Nau mai haere mai ki tā mātou whānau |Welcome to our Fulton Hogan Family Fulton Hogan is proud to be working with our Alliance partners, HEB, Aurecon and Tonkin & Taylor delivering the O Mahurangi (Penlink) project on behalf of Waka Kotahi (NZ Transport Agency). O Mahurangi will form a vital transport link in north Auckland as more people live and work in Silverdale, Whangaparāoa and the Hibiscus Coast. The new two-lane road and shared walking and cycling path will provide improved travel times between Whangaparāoa and wider Auckland. This is an outstanding opportunity to define and progress your career with us on this project. Your knowledge, commitment and desire to be part of our high performing project team will see you succeed in this role. We need an experienced Digital Document Specialist to join the Fulton Hogan team on the O Mahurangi Penlink Alliance. This role is the system Gate Keeper of all project related documentation. You will be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties. This is a crucial role on all of our projects ensuring confidential and information is shared correctly and with the right people and in the right way. In addition to this, you will be maintaining the Electronic Document Records Management System (EDRMS) by reviewing daily uploads, ensuring correct metadata/ information tags is applied, running reports when required and the training and support of the EDRMS to all staff. Good Work equals Good Benefits - KiwiSaver employer contributions - Fuel discount card - Parental leave top-up payment with additional return to work support - Family scholarships - Ongoing training and development, career growth and progression opportunities - Great discounts at a wide range of retailers - Medical insurance - Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us. We’re looking for someone with: This position is suited to someone who relates to the mantra "there is a place for everything and everything in its place" and who enjoys working with processes and procedures. As our Digital Document Specialist, you will use your exceptional process and organisational skills to the fullest and become the point of contact for all enquiries related to Records Management including documentation and the EDRMS. A true team player, you will enjoy being at the heart of things, take pride in the fact you know exactly where documents are and be the expert that works closely with other teams to ensure they have the information and support they need. To be successful in this role you will need to have a keen eye for detail and the ability to approach team members, both internal and external to guide and provide training when processes are not followed. You will be approachable and always ready to help. On-the-job and ongoing training for business processes and the EDRMS will be provided, and you will be well supported by a wider Digital Document & Systems Team. To be suitable for this position you will ideally have the following skills: - Electronic Document Records Management System (EDRMS) knowledge - Strong MS Office suite expertise - High attention to detail / accuracy and initiative - Strong written and oral communication skills - Process Knowledge - Ability to learn and develop new systems quickly - Prior construction experience is an advantage but not a requirement - A Records & Information or Business Administration qualification will be advantageous but is not essential Creating, Connecting and caring for the community Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure. Learn more about us: Homepage - Fulton Hogan Engineering #Infrastructure #AucklandCareers #CivilEngineering - We celebrate and embrace diversity across our business and are committed to equal employment opportunities._ - We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply._