Administrative Services Director

6 days ago


Auckland, Auckland, New Zealand Theta Full time
About the Role
Theta is seeking an exceptional Office Manager to lead our office operations nationwide. This is a fantastic opportunity for a highly organized and skilled professional to join our team at our central Auckland office.

We are looking for someone who can take the reins, deliver exceptional working environments for our people, and thrive as a collaborative team player engaging comfortably with colleagues at all levels.

This role will play a pivotal part in ensuring the seamless operation and daily upkeep of all of Theta's offices nationwide. You will lead a small team of administrative staff across various regions handling essential tasks such as travel arrangements, internal meetings, purchase orders, training, exam bookings, etc.

You will provide crucial support to the senior management team by organizing weekly management meetings, capturing minutes, and coordinating necessary follow-up actions. You will also work with our suppliers to provide Theta with safe and desirable offices to work in while managing the administration of these services.

You will chair the Health and Safety Committee meetings and take minutes, ensuring everything runs smoothly. Additionally, you'll manage our Policy schedules and collaborate with management to review, add, and update policies as needed. We also look forward to your contributions in organizing and supporting various initiatives and events, such as our end of year parties/celebrations, staff functions, office and social events, and special lunches to celebrate staff anniversaries.

This role requires 3 – 4 days working in the Auckland office. We expect the successful candidate to have extensive experience in managing office facilities ideally multi-location (5 years plus), a positive and outgoing personality who loves working with a diverse range of people, proven leadership experience in managing administration staff, management of suppliers and budgets for office, experience with Health and Safety legal requirements and processes, supporting a CEO and Senior Management team, exceptional communication skills, verbal and written, and good with numbers. Time management & organizational skills to manage shifting priorities, adaptable to change, uses initiative and can work independently, a multi-tasking guru, sound knowledge of Microsoft Office including Word and Excel.

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