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Executive Support Specialist

1 week ago

Auckland, Auckland, New Zealand Sky New Zealand Full time
About Sky New Zealand

Sky New Zealand is the ultimate entertainment destination that connects Kiwis to the stories and sport they love. Our team works tirelessly to ensure we are Aotearoa's most engaging and essential media company.

The Role

We are seeking a highly organized and skilled Personal Assistant to join our Executive Team. As a key member of our support team, you will play a vital role in ensuring our executives can perform at their best.

Your primary responsibilities will include:

  • Diary Management: Coordinate schedules to maximize efficiency, plan meetings, send invitations, and support with presentations and meeting notes.
  • Inbox Management: Monitor and manage inboxes, ensuring timely responses and effective communication.
  • Travel Coordination: Book flights, accommodation, visas, and transport for Executive Team members and, when required, other employees.
  • Event Support: Assist with the planning and delivery of internal events that help engage and connect our crew.
  • General Administration: Handle special assignments, support projects, and step in to assist other executives when needed.
Requirements

To be successful in this role, you will need:

  • Proven admin experience – At least two years in an administrative or a coordination role (e.g., reception, team coordinator, event coordinator).
  • Strong organisational skills – Experience managing diaries, inboxes, and competing priorities in a fast-paced environment.
  • Tech-savvy – Proficiency in Microsoft Office (Word, PowerPoint, Teams) and beginner-level Excel.
  • Excellent communication – Confident in written and verbal communication, with the ability to engage at all levels.
  • Proactive and adaptable – A problem-solver who takes initiative, maintains confidentiality, and stays calm under pressure.