Office Director

3 days ago

Auckland, Auckland, New Zealand Red Bull Full time
About Red Bull

Red Bull not only launched a new product category, but has also been at the forefront of innovation for over three decades. With a diverse range of products and a presence in 178 countries, Red Bull is a global leader in the energy drink market.

Job Description

The Defensive Line role is a multifaceted position that encompasses various aspects of our business. As an Office Manager/Asst, you will be our primary point of contact for consumer requests and customer inquiries. Your responsibilities will include managing the office, supporting the General Manager, and performing executive support tasks as needed.

Key Responsibilities
  1. General Manager Support:
  2. Provide administrative assistance to the General Manager.
  3. Process assigned tasks efficiently (i.e., meeting schedules, minute taking, email and calendar management, travel bookings, coding and approvals, contract preparation).
  4. Manage related budgets and associated finance administration, including creation of purchase orders and processing and coding of invoices related to office costs.
  5. Assist with expenses.
  6. Organise LT events (breakaways, offsite meetings, team building).
  7. Perform any other tasks or duties added due to business requirements and where capacity allows.
Leadership Team Support
  1. Assist with team breakaways when needed.
  2. Provide assistance with travel, administrative, and ad hoc tasks.
  3. Manage office calendar.
  4. Lead, plan, and execute initiatives for regular whole business meetings and celebrations.
  5. Ensure key monthly and yearly business planning deadlines are met and scheduled meetings are diarised.
  6. HR – recruitment, payroll.
Facilities and Office Management
  1. Manage all office suppliers, including cleaning services, maintenance, hygiene, security etc.
  2. Ensure a clean, safe, and professional office environment at all times.
  3. Coordinate and manage office car parking – ensure garage area is clean and tidy.
  4. Manage security access. Ensuring access to the carpark, office, and warehouse is kept up to date.
  5. Manage and record employee stock allowances.
  6. Doorbird/phone/post/couriers for wider business.
  7. Ensure kitchen is stocked with key essentials & kept clean & tidy.
  8. Order business cards & stationery.
  9. Manage consumer request mailbox.
  10. Organise company-wide events.
  11. First line of contact for consumer and customer enquiries.
Health and Safety
  1. Ensure that the offices are compliant with all Health & Safety regulations.
  2. Fulfil the requirements of Fire Warden & coordinate regular fire safety reviews & maintenance of extinguishers & fire alarm systems.
  3. Protect yourself, other employees, and visitors from unsafe situations by carrying out your duties in a safe, healthy, and responsible manner, in accordance with legislative requirements, and by monitoring the safeness of the workplace.
  4. Actively encourage safe and healthy behaviour from work colleagues.
  5. Report incidents, including near misses, whether or not these incidents involve injury.
  6. Participate in training and practicing safe work methods including the proper use of health and safety equipment.
  7. Participate in, and support, any changes to the Red Bull NZ Health & Safety Management System.
  8. Participate in injury management.
  9. Be an active member of the Health & Safety committee.
  10. Taking ownership of relevant office-based Health & Safety initiatives.
Requirements
  • Previous experience in providing administration support and general office management.
  • Skilled in minute taking.
  • Event management experience.
  • Budget management experience would be beneficial.
  • Makes things happen, through attention to detail, ability to multi-task and working well under pressure.
  • Highly professional, including excellent judgment and high discretion.
  • Confidence in dealing with a diverse range of people.
  • Pragmatic, helpful and solution-focused.
  • Computer literacy in all Microsoft Office software applications.
  • Attributes displayed would include: creativity, professionalism, proactivity, high energy, bright, socially savvy, passionate, focused, responsible, and committed to excellence.

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