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Administrative Services Manager

2 weeks ago

Auckland, Auckland, New Zealand Optimally Limited Full time

**About Us:

Optimally Limited is a fast-paced, purpose-driven organisation dedicated to delivering exceptional wellbeing services within corporate environments. As an Administrative Services Manager - Operations, you will be instrumental in shaping our office operations and ensuring seamless service delivery.

Your Responsibilities:

  • Client Accounts Management: Manage client accounts, ensuring all service delivery runs smoothly and providing exceptional client experiences.
  • In-person Events & Group Services: Coordinate and support the delivery of our in-person events and group services, creating memorable experiences for our clients.
  • Financial Management: Oversee our accounts, ensuring day-to-day financial operations run smoothly and financial systems are up-to-date.
  • Central Record Keeping: Maintain accurate and easily accessible central records, ensuring compliance and risk management.
  • Scheduling & Coordination: Coordinate appointments, maintain a smooth calendar, and ensure timely service delivery.
  • Risk Oversight & Auditing: Manage risk, oversee audits, and ensure compliance with relevant regulations and policies.

Requirements:

  • A dynamic multi-tasker with a passion for process improvement and attention to detail.
  • Exceptional organisational skills, able to juggle multiple priorities at once.
  • Excellent communication skills, ensuring clear communication and alignment among team members.
  • Proven experience in office management and customer care.
  • A problem-solver who thrives in dynamic environments.
  • A team player, comfortable working with others and independently when needed.
  • Proficient with systems and technology, comfortable with digital tools and platforms.
  • A proactive and adaptable mindset, embracing change and continuous learning.