Event & Venue Coordinator - Fixed Term

2 days ago

Auckland, New Zealand New Zealand National Fieldays Society Full time

Join the NZ National Fieldays Society as an Event and Venue Coordinator on a fixed term contract and play a pivotal role in supporting the venue operations team during a parental leave period.
You'll work closely with external event owners to bring their visions to life, managing events from the initial brief through to flawless execution.
From corporate functions to large-scale festivals at the Mystery Creek Events Centre (MCEC), you'll ensure every event is well-organised, professionally managed, and exceeds client expectations.
The Role In this dynamic role, you'll coordinate all aspects of event planning, including managing suppliers, schedules, and venue setups.
You'll also have the unique opportunity to contribute to the iconic Fieldays event, supporting key areas such as the VIP Business Plus Lounge, Exhibitor Lounges, and with key responsibilities for two Fieldays competitions, the Good George Bar & Eatery and other hospitality areas.
If you're a proactive problem solver with a passion for events, this is your chance to make an impact in one of New Zealand's leading events venues
This role involves both office-based tasks and on-site work in indoor and outdoor event venues, with some weekend and evening work required, as needed.
Key Responsibilities Include: Supporting third parties to deliver successful events and ensuring client satisfactionBuilding and managing strong relationships with all event stakeholdersDelivering a consistent level of high-quality, well-organised, and supportive customer experiencesDemonstrating a desire to improve operations, streamline work processes, and enhance event experiencesManaging income and expenditure to achieve event budget expectationsHandling administration tasks with professionalism, including effective communication with all stakeholdersContributing, as required, to project management using cloud-based software ClickUpPlanning and managing several key areas within the Fieldays event, along with overall event support in other areas across the event.
The Candidate To excel in this role, you should possess the following qualifications and attributes: A minimum of 3 years' experience in a similar role with a strong operational backgroundGood working knowledge of health and safety legislation, particularly in managing venues and ensuring safe and sustainable event deliveryExcellent interpersonal skills and the ability to communicate effectively at all levelsStrong organisational skills with the ability to prioritise tasks and meet delivery deadlinesA proactive and self-driven approach to work, thriving with limited supervisionAttention to detail and a professional standard of personal groomingPhysical fitness, as the role may involve manual labour and lifting, as well as long hours on foot during the Fieldays event Bring resilience and agile thinking to this fast-paced role  Benefits At NZNFS, we believe in fostering a positive and supportive work environment.
Join our team and enjoy the following benefits: Be part of a fun and collaborative team, where no two days are the sameEngage in a variety of exciting events, including NZ's most iconic one, FieldaysEnjoy the amazing view of 114 hectares of beautiful countrysideEmbrace your authentic self in an encouraging and celebratory workplace cultureCollaborative open office layout that promotes teamwork and creativityPlenty of free off-street parking available If you are passionate about events, have a strong operational background, and possess excellent organisational and communication skills, we would love to hear from you
Join us at NZNFS and be part of an exciting journey in delivering memorable event experiences

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