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Part Time Operations Coordinator and Ea

4 months ago

Auckland City, New Zealand Alpha Recruitment NZ Full time

**Position**

**Part time Operations Coordinator and EA**

**Division**

Alpha Recruitment**Job Type**

Permanent**Location**

Auckland - Central**Ref#**

CHN945620**Posted**

24 November 2023**Close off**

30 November 2023**The company and opportunity**:
This is a part-time permanent opportunity you do not want to miss My clients are looking for a skilled Operations Coordinator and Executive Assistant to join their enthusiastic and dedicated team working at the forefront of cancer care and technology at our Epsom-based centre. Their current Operations Coordinator is leaving for Australia and they are looking for someone to get trained up either ASAP or at the start of January.

This role will be 25 hours per week with the possibility to increase as the role grows. You will be reporting to the Operations Manager with a dotted line to the CEO. Your main tasks will be to provide administrative support to the management team with varied tasks to keep you busy

**As an Operations Coordinator and EA, some of your key areas of responsibility will include**:

- Completing administrative tasks to support the senior management team and the smooth operation of the business
- Facilitating purchasing of supplies and equipment and processing of invoices
- Acting as the secretariat for a range of business meetings attended by senior management
- Management of the facilities by liaising with the landlord facilities team and other suppliers
- Taking a lead role in organizing staff engagement activities and managing these to budget
- To complete administrative tasks such as minute taking, preparing board papers, updating spreadsheets, and organizing meetings for the senior management team.
- Collating board papers; ordering both clinical and office supplies; organising storage areas and stocktake
- Other duties as needed

**To be successful in this role**:

- Strong computer and MS Office skills (Including Word, Excel, PowerPoint, etc)
- Time management, initiative, and organisational skills
- Excellent written and verbal communication.
- Great Interpersonal skills and flexibility to respond to a changing work environment
- Some accounting and invoicing knowledge would be beneficial
- A high level of accuracy and attention to detail
- Strong work ethic, and reliable
- Effective communication written and verbal
- **As this is a permanent role, those only with NZ Citizenship or permanent residency will be considered for this role**

**What's in it for you?**

There are many benefits to this role, including location, a great company to work for who are growing fast, medical insurance subsidy, free car parking, and more