Executive Support

2 months ago

Wellington City, New Zealand Chandler Macleod Full time

**About the opportunity**

This Government Agency is looking an experienced Executive Support to be an active members of this team and participate to solve problems, focus on making improvements and work collaboratively with a wide range of stakeholders across the Ministry. The Executive Support works as part of an integrated team and is responsible for delivering support to their team manager and team in a timely manner. Some of the role responsibilities will include:

- Diary and calendar management including scheduling internal and external meetings
- Multiple inbox management
- Coordination of documentation for meetings
- Travel and accommodation management
- Managing correspondence and information including that of a confidential nature
- Supporting the wider Executive Support team with general administration
- Assisting with recruitment
- Working to multiple managers
- Coordination of reporting
- Provide secretariat support to internal committees and forums
- Contribute to wider process improvements

**What you need**

The Executive support will be familiar working in a fast-paced environment, using initiative and thinking ahead. They will be comfortable problem solving, prioritising and adapting to different scenarios as needed and communication will be key. The Executive Support will have:

- Excellent verbal and written communication skills, including the ability to calmly and effectively address complex situations
- Previous Personal Assistant or Executive Assistant experience
- Diary and workflow management, advice, administrative and planning support
- Attention to detail and excellent time management and organisational skills
- Confidence to build and maintain strong relationships across a diverse group of contacts
- Excellent MS Office Suite skills

**To apply

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