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Principal's Pa

3 months ago

Manukau City, New Zealand OneStaff Full time

We are currently on the hunt assisting our client who is a leading Secondary School committed to providing excellence in education. They pride themselves on fostering a supportive and dynamic learning environment for their students. As an integral part of the administrative team, the Principal’s PA / Board Secretary plays a crucial role in supporting the Principal and School Board in their strategic and operational functions.

**Working Hours**: Monday-Friday, 8:00 AM - 4:30 PM (with attendance at board meetings and functions required)

**Start Date**: 29 April 2024 (or by negotiation)

**Location**: Botany, Auckland

**Salary**: between $74,000 - $87,000 p.a (negotiable on experience)

**Key Responsibilities**:

- Coordinate and facilitate all aspects of board meetings, including scheduling, preparation of agendas and documentation, attendance, and minute-taking.
- Maintain up-to-date board documentation, correspondence, and policies, facilitating periodic reviews and approvals.
- Support the Principal in preparing reports, responses to correspondence, and other communications.
- Attend essential meetings, draft accurate minutes, and diligently follow up on action items
- Act as the liaison between the Principal and various stakeholders, including staff, parents, and external agencies.
- Manage personnel administration tasks, including recruitment processes, staff induction, and maintenance of personnel files.
- Oversee the college’s compliance with privacy and equal employment opportunity regulations.
- Coordinate travel arrangements, event planning, and hospitality requirements as needed.
- Handle inquiries and requests from staff, students, and the wider community in a professional and efficient manner.
- Serve as the Returning Officer for board elections, ensuring compliance with regulations and timely communication of outcomes.
- Undertake additional duties as assigned by the Principal.

**The successful applicant will have**:

- A high level of attention to detail and accuracy.
- Excellent organisational and time management skills.
- Strong written and verbal communication abilities, with proficiency in English.
- Ability to prioritise tasks and work effectively under pressure.
- Previous experience in administrative or secretarial roles, preferably in the education sector.
- NZ residency and a clean driver’s license are essential.
- Ability to return a satisfactory Ministry of Justice criminal background check.

**Benefits**:

- Competitive salary commensurate with qualifications and experience.
- Opportunity to work in a collaborative and supportive environment.
- Professional development opportunities.