Judges Personal Assistant

7 months ago

Auckland City, New Zealand New Zealand Government Full time

Judges Personal Assistant - Manukau District Court
Permanent, Full-time Position

Te whiwhinga mahi/The Opportunity

**The Judges Personal Assistant is responsible for**:

- Providing an efficient and effective administrative and secretarial support service to District Court Judges
- Facilitating effective liaison and communication within the PA judicial support team
- Acting as the key point-of-contact for incoming correspondence, callers and visitors
- Dealing with matters of a highly confidential and sensitive nature at senior levels throughout the business unit and the Ministry
- Maximising the Judges' ability to carry out their Judicial and extra Judicial responsibilities effectively

Judicial Personal Assistants report to the Ministry of Justice while taking day to day direction from the Judiciary. Each PA supports approximately four District Court Judges.

**Key Responsibilities**:

- Executive and Administrative Support to the District Court Judges
- Secretarial Services/Coordination and Support (Judiciary)
- Secretarial Services and Support (General)
- Management of Resources

He pūkenga tou/Skills and Experience
To be successful in the role you will have the follow experience and technical skills:

- A relevant secretarial qualification and/or equivalent experience
- A minimum accurate word processing speed of seventy words per minute
- Excellent attention to detail, time management, and planning skills
- Able to relate to a wide range of people at all levels
- Strong written and verbal communication skills
- Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment
- Previous experience in a legal or court environment is an advantage
- Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
- Experience in events management and/or organising and co-ordinating activities and individuals at a senior level
- Experience in general office duties, operating equipment etc.
- Experience using liaison skills; especially with Maori, and networking ability
- Ability to co-ordinate own and the Judge/s work
- Ability to work at a high level of independence, professionalism and self-initiation
- Demonstrates a strong level or organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
- The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected

Ko wai mātou/Who we are
At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.
Your team is a part of the District Courts unit, which administers district, youth and family court services to support judicial decision making. This unit administers the systems and processes supporting criminal prosecutions and civil and family disputes.
This unit is part of the larger District Courts and Special Jurisdictions group. The group's purpose is delivering case management and effective administration of jurisdictional registries and supporting the judiciary.

**Scope of Role**:

- Total reports: nil
- Operating budget: nil
- Delegations:

- HR delegation level - nil
- Financial delegation level - nil

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

He aha ngā painga o tēnei mahi mōu/Why you will enjoy working here

**Benefits**:

- Contributions to prescriptions for glasses
- Online professional development portal
- Access to a variety of inclusive and proactive networks, including Pasifika, Māori, Rainbow and Women's.
- Free and confidential counselling sessions

Utu ā-tau/Salary
The remuneration band for this role is $56,729 - $78,441 - Appointing salary will be based on skills and experience.

Tono mai/How to Apply
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