Financial Administration Officer

2 weeks ago

Auckland City, New Zealand Chevalier Wholesale Produce Limited Full time

**Full-time | Onsite | Auckland | 30-40 hours/week**

**Job Purpose**

Reporting directly to the Finance Manager the employee will:

- Serve as a member of Chevalier Produce Wholesale Finance Team
- Reports directly to the Finance Manager
- Have a strong collaborative working relationship with the other members of the finance team and the wider business team.

**Specific Duties **and** Responsibilities**
- Cash book receipting and allocating the payments on daily basis
- Reconciliation of accounts against bank statements on regular basis
- Daily processing of invoices, purchase orders i.e. Investigation of unprocessed invoices, creating and maintaining new and existing purchase orders.
- Prepare and analyse report using general ledger on accounting package and present to Finance Manager (JIWA financial) which includes but not limited to:

- Comprising rebate calculation on sales and purchase transactions
- Check and finalise the sales transactions within sales ledger
- Check and finalise the purchase order reporting system to generate purchase ledger on Cost of goods and balance stock on hand on monthly basis
- Credit controlling report to finance manager on outstanding issues, whilst highlighting potential debtor problems.
- Process any outstanding billings and arrears in a timely manner
- Maintain debt levels and ensure compliance and records are accurate
- Check invoices and credits against statements
- Matching purchase orders to invoices and convert receipts into invoices in JIWA system (internal software)
- Resolve any queries from staff, supplier and customer re. payments, credits and general queries
- File invoice/statements after payment
- Continuous training and development whilst providing support to the finance manager and the wider business

Health and Safety
- Keep yourself safe always. Report all incidents within 24 hours
- Encourage all members of the team to complete incident forms to help eliminate as much accidents as possible
- Complete and attend all Health and Safety training requirements
- Ensure that you are always wearing the required PPE Gear always.

**General Duties **and** Responsibilities**
- Be punctual and work the hours and times specified
- Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard
- Support and help develop a positive workplace culture
- Demonstrate excellent interpersonal communication skills
- Responsibly manage all business resources within accountability levels
- Undertake all duties and responsibilities outlined in this Position Description and all other duties as required by the business
- Comply with all employment obligations
- Promptly undertake to complete all reasonable and lawful instructions and directions given
- Serve the business in good faith, promoting and protecting the business’ best interest
- During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment of the duties, responsibilities, obligations and instructions related to employment
- Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.

**Skills, Experience and Education**
- Previous experience working within an accounts/finance team
- Accounting qualification preferred
- Excellent written and oral communication skills
- Ability to develop and introduce best practice processes and procedures
- Ability to work at complex levels of change required to meet the demands of a demanding environment
- Very good data entry and computer literacy skills
- Strong process and systems methodology skills
- Able to work at cross functional level within challenging business environment

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job-related tasks requested by management and as necessitated by the development of this role and the development of the business.

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