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Event Co-ordinator

4 months ago

Auckland City, New Zealand Thomson Reuters Full time

**About the role**:

- Plan and execute the logistics for large and complex conference and industry awards events
- Partner with Events Producer and Sponsorship Sales Manager to coordinate speaker travel and accommodation, sponsor deliverables and delegate registration
- Sourcing of all event venues
- Track and report on all event metrics including satisfaction surveys, post-event follow up, delegate sales figures, event costs and P&L
- Manage the event process end-to-end, including managing a range of third-party vendors
- Overseeing all communication with delegates, sponsors and event partners
- Speaker management, including speaker bookings, flights and accommodation bookings, airport transfers, speaker gifts, speaker liaison, onsite speaker management
- Onsite attendance at conferences and events, managing registration process for delegates, all event logistics, catering and general venue management
- Sourcing and liaising with vendors, exhibitors and suppliers; negotiating with vendors and suppliers to achieve the most favourable terms
- Maintaining event databases

**About you**:

- Project management
- Administrative and organizational skills
- Events planning, coordination and management
- Strong customer service focus
- Financial reporting and analysis
- Ability to work both within a team environment and independently

**What’s in it For You**

At Thomson Reuters, our people are our greatest assets. Here are some of the benefits we offer for your personal and professional growth:

- ** Hybrid Work Model**: A hybrid work environment consisting of in-office and remote work.
- ** Culture**: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more
- ** Wellbeing**: Comprehensive benefit plans; company-wide Mental Health Day Off; Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing
- ** Learning & Development**: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking
- ** Social Impact**: Eight employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact

LI-MR3

Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

**Accessibility**

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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