Administration Assistant

5 months ago

Auckland City, New Zealand COUNTDOWN NZ SUPPORT Full time

Key support role to our digital portfolio
- Opportunity to develop your skills
- Funky Ponsonby office, supportive fun team culture

**Ready to make an impact?
We’re looking for an Administration Assistant to join our Brand & CountdownX team here in Aotearoa.

Joining our team at the CountdownX office you’ll take accountability for the day to day management and maintenance of the office. You’ll be the first point of contact for administrative support and take ownership for ensuring a great environment for our team responsible for Countdown’s digital agenda.

**About the Role | Mō te Tūranga
Your responsibilities will include but are not limited to:

- Management of the front of house / reception area for CountdownX office space ensuring the space is clear and secure at all times and packages etc are cleared as soon as possible (including internal mail tray).
- Proactively dealing with external visitors to create a great experience
- Management of all access cards for CDX team and visitors, including ordering and regular audit of cards on hand.
- Create a welcoming first contact for all CountdownX visitors and colleagues on arrival to our busy office
- General cleanliness of office/facilities (including daily checks/required maintenance of things like kitchens, meeting rooms, storage areas)
- Day to day management of staff car park
- Day to day management of CDX meeting rooms (including tech)
- Liaising with relevant contractor relationships (cleaners, tradies, parking etc)
- Ordering of all supplies required for the office
- Be an active part of the H&S team
- Dealing with correspondence, complaints and queries
- General administration duties such as assisting with organisation of meetings, coordination of communications, user access etc
- Educate the team on Office Etiquette: use of space
- Assist the Office Manager on ensuring all relevant health & safety requirements are met
- Awareness & reporting of Incidents in the Woolworth Groups Pulse System
- Assist the Office Manager/s with event management
- Actively look to improve processes in the office to benefit the efficiency of the team

**About You | Mōu
To succeed in this role you will need to be self motivated, have great time management skills and the ability to prioritise and manage multiple tasks.

If you’re the sort of individual who strives to always do the right thing for customers, team, our communities, and our business then we ought to connect.

To be successful in this position, you will ideally:

- Have experience in a customer service environment either as a concierge / Front Desk Reception in a 5 star environment
- Have demonstrated ability to interact with and manage good working relations at all levels
- Strong written and verbal communication skills
- Be reliable, flexible and have the willingness to take on a wide range of tasks

**Working with Woolworths NZ | Me mahi tahi tatou ki Woolworths NZ
Our purpose is to make Kiwis' lives a little better every day.

We’re friendly, down-to-earth, and energetic - we work hard but we have a great time doing it, and we love what we do. There is plenty of scope for new ideas, lots of room for you to add value, and importantly, you’ll be working with a business that touches the lives of three million New Zealanders a week. We offer a diverse range of career opportunities across our ecosystem

Countdown
Cartology, Vineonline & CountdownX
Primary Connect
Wholesale Distributors Limited (Fresh Choice)

We are proud to be a Work 180 endorsed employer for all women, view the great work we do here.

**Come as you are | Nau mai, whakatau mai
We’re an equal opportunity employer and are committed to the principle of equal opportunity for all.

**If you’re smart and good at what you do, let’s work together | Me mahi tahi tatou

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