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Personal Assistant

1 month ago

Wellington City, New Zealand Department of Conservation Full time

Bring your PA, administrative, and coordination expertise to this exciting role
- Align your passion for conservation with your day-to-day mahi
- Six-month fixed-term/secondment opportunity based in our Wellington National Office with flexible ways of working

We are looking for an organised and motivated individual to join Department of Conservation, Te Papa Atawhai, as our Personal Assistant to the Director, Office of Regulatory Services. If you have a passion for providing quality executive administration support and feel connected to our united purpose Papatūānuku Thrives, we want to hear from you

Toitū te marae a Tāne-Mahuta, toitū te marae a Tangaroa, toitū te tangata
If the land is well and the sea is well, the people will thrive

Te Papa Atawhai, Department of Conservation (DOC) serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi. We do this by:

- Protecting land, species, ecosystems, and cultural heritage for conservation purposes
- Managing threats and adverse impacts
- Being a voice for conservation
- Connecting people to nature

He angitūtanga | About the role
As our Personal Assistant, you will be the Director's, Office of Regulatory Services, right hand, providing day-to-day support, working to a high level of professionalism and discretion. This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.
You will play an integral part of the newly established Office of Regulatory Services, which has ambitious, multi-faceted work programmes.
In this reactive, challenging, and rewarding role, your responsibilities will include:

- Assistance, coordination, and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests
- Organise, attend, and track actions for meetings
- Utilise your excellent customer service and communication skills to build relationships with key internal and external stakeholders

Ngā pūkenga me ngā wheako | Skills and experience
We are seeking a confident and organised Personal Assistant who has a passion for achieving greater conservation outcomes. We want to hear from you if you have:

- Prior PA and/or administration experience in a complex environment
- Excellent verbal communication and writing skills, including editing/proof reading
- An ability to use your initiative and independent judgement to deal with critical tasks
- Professional interpersonal skills and ability to work collaboratively with key stakeholders
- Ability to manage the shifting priorities of the Director and adjust own priorities accordingly.
- Meticulous attention to detail and organisational skills, with the ability to work under pressure to meet deadlines
- Digitally savvy with the ability to learn new systems quickly
- Flexible, forward thinking, enthusiastic, and confident attitude

Ngā āhuatanga kei a mātou | What's in it for you?
Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Māori and the Crown, and lifting our cultural capability. We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations.

The salary range for this position is $66,535 to $83,906 with the starting salary of the successful applicant being based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment.

Rā katinga | Applications close at 5 pm on Sunday, 18 June 2023

**Taupānga | Job reference**: DOC/1720267

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