Personal Assistant

4 weeks ago


Wellington City, New Zealand New Zealand Government Full time

**Type**: Permanent Hours: Full time Location: Wellington Business Group: Archives NZ Branch: Enterprise Partnerships Salary: $53,317 - $70,723
Personal Assistant to the Chief Archivist and Acting General Manager of Archives New Zealand
E ngā mana, e ngā reo, e ngā karangatanga o te ao, tēnā koutou katoa. Kia mataara, me poare ngā whatu ki te karere nei.
We are seeking an experienced Personal Assistant to provide consistent and dependable secretarial support services to the Chief Archivist, the Acting General Manager and to provide administrative support to the wider Archives team as needed.
This role ensures that the Chief Archivist and Acting General Manager are well supported, prepared and informed, particularly in relation to meetings and diary management.
This is a permanent role reporting to the Chief Archivist. The General Manger role is temporary until 30 July 2023 and may be extended beyond that date.
About you
You will have demonstrated experience in providing efficient and proactive personal assistance and team administrative support. As you will be responsible for the smooth running of the team, you will be:

- An expert in time management and prioritisation with experience managing high volumes of work, within tight timeframes
- Proficient in working with financial management and information management systems
- Able to use your initiative, identifying improvements and able to find workable solutions independently
- Meticulous in your work, with an eye for the detail
- Friendly and collegial with an ability to work well with a range of people at all levels
- Excellent written and spoken communication
- Comfort or proficiency with written and spoken te reo Māori and an ability to use correct pronunciation

If you want a job where the work you do matters to Aotearoa New Zealand, we would like to hear from you.
Interested in applying?
Read the full job description and supporting information.
We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.
Nāu te rourou, nā mātou te rourou, ka ora ai tātou. Ko te pae tawhiti, whakamaua kia tīna. Tēnā koutou, tēnā koutou, tēnā tātou katoa.


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