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Senior Executive Assistant for Dana Kirkpatrick, Mp

4 months ago

Wellington City, New Zealand New Zealand Government Full time

About the role
The core tasks such as diary management, scheduling, travel booking, meeting preparation and minute taking, coordinating administrative activities and responding to correspondence are relatively the same between EA positions. Where this position differs is in your ability to do this do all the above and engage with Members, Ministers and their constituents in a timely manner, quite often with limited information at hand. To give you some more information about this role, see below.
Based in the Parliamentary precinct in Wellington for 40 hours per week you'll be working to support the very machinery of Aotearoa New Zealand's democracy.
What you will bring to the role
To be successful in this position, we are motivated to speak with people who have real-world experience in the EA responsibilities stated above and be deeply passionate about working at Parliament and how your work supports democracy in NZ. You'll be someone who can anticipate the 'what if' question and instinctively know when to escalate issues and when not to.

**Ngā haepapa - Responsibilities**:

- Ensure the smooth operation of the Member's office by providing administrative support
- Plan and coordinate the Member's diary and ensure the schedule is followed and any changes are managed promptly, with mínimal disruption to the Members
- Ensure the Member is always well briefed for each engagement in the diary
- Coordinate administrative activities in the Member's office including those for meetings, functions and events; including overseeing the collation of invitations, and arrangement of facilities and catering

Why work for Parliamentary Service?
- We actively represent our values of Accountability, Manaakitanga, Whanaungatanga, Integrity and Empowerment.
- We offer a thorough induction, on-going development and excellent working conditions.
- We are proud of our He Ao Takitaki and Diversity and Inclusion strategies; we offer karakia, waiata, reo Māori opportunities and staff networks.
- We offer a range of benefits including five weeks annual leave, Eye and Hearing subsidies and a well-being payment.

As an employee of Parliamentary Service, you will be politically impartial in your role. An awareness of the political landscape may be beneficial in supporting your MPs.
Things are changeable here so an appreciation for the environment and the ability to be calm, proactive and flexible will stand you in good stead. The ability to build strong and trusted relationships is key to this role.
The pay band for the role starts at $70,000 per annum and appointments will be based on skills and experience. All employees who work for MPs are employed on an 'events based' agreement, with your employment linked to your MP. This role is based in the Parliamentary precinct in Wellington supporting Dana Kirkpatrick MP and David MacLeod MP for 40 hours per week,
Applications close at 5pm on Wednesday 27 March 2024.