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Executive Assistant

4 weeks ago

Wellington City, New Zealand New Zealand Government Full time

Permanent Full Time 38 hours, Scenic CBD waterfront location - Queens Wharf
- Friendly office environment and team. Additional Wellbeing & Ministry leave days
- Previous PA/EA government experience preferred although not essential
- 2x vacancies including a newly created position

Two positions available providing supporting senior leaders and mahi that's a makes real difference in the everyday lives of New Zealanders.

He kupu mō mātou Te Manatū Waka | About Ministry of Transport
At Te Manatū Waka, we pride ourselves on being a small, agile, and friendly Ministry, which maintains a culture that is collaborative, bold, and invested. We are a small agency with approximately 300 staff across our Wellington and Auckland offices.
We are the system leader for the whole of the transport sector whether it's on land, at sea, in the air, or connecting Aotearoa to the world. Transport plays a pivotal role in providing liveable cities and thriving regions. Some of our important mahi includes, improving road safety outcomes, reducing transport emissions, Auckland Light Rail and Cyclone Recovery.

Ngā whakamārama mō te tūnga | About the opportunity
As an Executive Assistant, you will partner with both a Senior Leader and a Director to provide executive support. The two vacancies we are currently recruiting will support either.
- The Deputy Chief Executive and Director of the System Performance & Governance group
- The Chief of Staff (to the CE) and Director Māori (these positions are newly created)

Working alongside our team of Executive Assistants, you'll will also be part of the Business Support team that provides a range of high quality, professional support services to the Ministry, including office administration and facilities management. Key EA responsibilities include:

- Anticipating meetings and ensure all papers and/or briefings are available and prioritised
- Arranging and coordinating meetings, taking minutes and following up actions
- Providing administrative support, organising functions and arranging travel
- Ensure your senior leaders are kept up to date on issues, priorities and developments
- Supporting junior team members


Te wāhi ki a koe | What you'll bring
- Previous EA or PA experience
- Proficiency across the Microsoft Office suite
- Organisational, prioritisation and time management competencies
- Excellent communication and relationship building skills
- Public sector experience will be advantageous although not essential

This opportunity would suit someone who is looking to settle into a small and supportive environment, enjoys a flat structure and building genuine relationships.

Whānuitanga Utu ā-Tau | Salary range
The salary range is up to $88,000. The salary offered will be based on your skills and experience and team relativities.

Te wāhi ki a mātou | What we offer
- Friendly, supportive and flexible work environment
- Additional Ministry leave days and volunteer day
- A range of health and wellbeing benefits including wellbeing days and annual wellness payment
- Laptop, mobile and WFH equipment
- Modern offices located on Wellington's scenic waterfront wharf with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers
- A welcoming employee network such as the Māori and Pasifika, Wāhine, and Rainbow networks as well as the PSA and Eco Groups


Me pēhea te tono mai | How to apply

Please note unsolicited CVs from recruitment agencies will not be accepted.