Medical Workforce Coordinator

2 weeks ago

Hamilton, New Zealand Te Whatu Ora – Health New Zealand Waikato Full time

**Medical Workforce Coordinator**

**Job Number**:WAI27167**

**Where you’ll be working**:Waiora Level 2, Surgical Business Unit

**The details**:Permanent Full time - 40 hours per week
- **We have an exciting opportunity to join our team in a critical role providing operational and administrative support to the Operations Manager, Surgical Business Unit**

**Te whiwhinga mahi | The Opportunity**

Reporting to the Operations Manager - Surgery, your role is accountable for ensuring that medical workforce rosters are developed and administered efficiently, and to support the timely recruitment of staff into the services. The position is also responsible for supporting the orientation and credentialing for all medical staff in the directorate and for providing general administrative support.

**Key responsibilities of the role**:

- Manage rosters for both SMOs and RMOs in Amion
- Update changes in Amion including leaves (for annual, sick, CME) and backfill resulting gaps
- Process clinic profile templates for Services
- Participate with Outpatient Operations Groups (OOG) and Theatre Operation Group (TOG) to maintain clinics and theatre lists
- Verify and check expense claims, pay sheets and overtime/additional duties
- Provide administrative support: recruitment, onboarding, RMO/SMO support, orientation, credentialing, minuting business meetings, payment of invoices
- Check and process Continuing Medical Education (CME) & conference planning forms for SMO/RMO

**Click here** to view the position description.**
- (Please note position descriptions can only be viewed on the Te Whatu Ora - Waikato website.)_

**Ko o tatou painga | Our Benefits**
- The Surgery and Anaesthesia directorate provides services under the main umbrellas of:

- Surgery: providing surgical interventions for acute and elective patients
- Anaesthesia: providing a tertiary service to the surgical, medical and medical speciality divisions of the hospital
- Critical Care: providing care for our critically unwell or injured patients
- Cardiology: dealing with the disorders of the heart as well as some parts of the circulatory system.

**Mōu | About You**
- Skills and experience you’ll need to be considered for the role:

- Understanding rostering systems and how this impacts on organisational processes
- Self-starter with strong problem solving
- Exceptional attention to detail and accuracy
- Excellent organisational, administrative and time management skills
- Experience within a large and complex organisation with competing priorities

**Mō tātou Ratonga | About our Service**
- You will be part of a busy team comprising two Medical Workforce Co-ordinators and two Operations Coordinators, all supporting Surgery. The surgical team treats more than 13,000 patients a year, comprises of more than 200 doctors across 9 specialities including Plastics, Orthopaedics, ENT, Maxillofacial, Neurosurgery, Ophthalmology, Trauma, General Surgery and Urology.

**Ko ngaa hua o te noho ki roto o Waikato, te mahi hoki ki Te Whatu Ora, Waikato | The Benefits of living in Waikato and working for Te Whatu Ora, Waikato**
- Located in the heart of the mighty Waikato, Health New Zealand | Te Whatu Ora, Waikato operates over a number of sites, Hamilton City our main campus and smaller community-based hospitals across our region. Hamilton City has easy access to beaches and mountains, so if your interests range from a host of water sports, mountain biking to vineyard lunches, the area has something for you right on your doorstep. To discover more about our stunning area, please **click here**.
- As part of our Health NZ, Waikato family, you’ll benefit from learning and development opportunities to support your career progression.
- We offer flexible and agile working opportunities alongside our Health NZ, Waikato benefits and staff discount schemes.
- We provide a range of health and wellbeing services to promote a healthy, happy workforce.

**He whare Manawanui, He whare Koronga | A committed workspace, a workspace with purpose**
- We are committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
- As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
- Greater diversity within our Health New Zealand | Te Whatu Ora family improves positive outcomes for the people and communities we serve.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion**

**Me pēhea te tuku tono | How to apply**

**Closing date: 11 March 2024**
- Nau mai haere mai - Come join the team

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