Operations Coordinator
19 hours ago
Are you a motivated administrator with a desire to learn? Are you excited by not just joining a team but adding to an organisation that passionately believes what it does counts? If so, come help Greater Wellington treasure and grow our rohe.
Every day we put all our energy into protecting and enhancing our region. We carefully balance sustainability with economic growth and protection with expansion.
We're a growing and diverse region, and it is Greater Wellington’s role to protect our environment while also meeting the cultural, social and economic needs of our communities. We're specifically responsible for environment management, flood protection and land management, provision of regional parks, public transport planning and funding, and metropolitan water supply.
It's about dealing with today and planning for the future, especially with the challenges of climate change.
**About the role**:
The Operations Coordinator, Legal and Procurement will manage a wide variety of
responsibilities and assignments that are essential to the efficient and effective functioning of the Department including administrative support, meeting support and facilitation, processing and management of large quantities of information, service delivery improvement initiatives, and reporting. This position will work collaboratively with the Department, wider organisation, external counsel and other suppliers.
**Key Responsibilities**:
- Undertaking general administrative tasks associated with the procurement lifecycle and provision of legal advice
- Co-ordinating and facilitating tender processes including meetings, evaluations, approvals, and contract signing
- Becoming the legal and procurement team’s expert user of the new Enterprise Resource Planning (ERP) and contract register system
- Data extraction from ERP and supporting associated reporting to senior and executive leadership teams
- Entering, updating, maintaining and extracting Greater Wellington data on the Government Electronic Tender System (GETS)
- Administration, meeting support and facilitation for the management team and prioritisation of key items based on understanding context and relationships
- Support the development and maintenance of training materials, business process guides, user guides and other resources
**Key Requirements**:
- Proven track record in a comparable role
- Highly organized and detailed oriented with accurate data entry, proofreading and reading comprehension skills
- Excellent verbal communication skills
- Ability to research information and formulate recommendations
- Demonstrated problem solving skills with an ability to identify issues, develop and implement creative solutions and to learn quickly
- Professional interpersonal skills and adapt at building relationships
- An understanding of local government is desirable
- Excellent time management
With a growing legal and procurement team and a wide variety of complex upcoming projects, this is a great time to join Greater Wellington and become a part of the vision, treasuring our rohe, growing our future.
We're all about growing our people through professional development and experience across everything Greater Wellington does and we provide a range of benefits that help our staff balance their own lifestyle and work commitments:
- Generous leave allowance
- Learning and development support
- Flexible working
- Medical and trauma insurance
- "Dress for your day"
- Subsidised social clubs
- Modern and award-winning new offices
Are you a motivated administrator with a desire to learn? Are you excited by not just joining a team but adding to an organisation that passionately believes what it does counts? If so, come help Greater Wellington treasure and grow our rohe.
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