Executive Assistant

3 days ago


Auckland City, New Zealand New Zealand Government Full time

We have a diverse & collaborative environment that inspires lifelong learning
- We offer hybrid working that enables work life balance + 5 weeks annual leave
- We are focused on holistic wellbeing to support you to be your best self.

Ka rere a kupu mihi ki te mata o te whenua e tau ai ki tēnā, ki tēnā huri noa - e mihi atu ana. I tēnei wa tonu nei e tonoa ana ō pūkenga nui, ō wheako me ō mōhiotanga kia whakaeke mai ki te waka whakatutuki kaupapa e mea nei ko Te Taurapa Tūhono. Kua takoto te mānuka, ā, tautoko mai, ārahi mai i ngā pakihi hohoko o Aotearoa kia whāia nei ngā pae tawhiti hōu, hihira anō hoki.
To those near and far, greetings to you all. We look forward to you bringing your valuable skills, experience and knowledge to join our team aboard the forever moving waka, Te Taurapa Tūhono | New Zealand Trade and Enterprise (NZTE). This is the call, to rise to the occasion, and help guide New Zealand export businesses to exciting new horizons.
This role will act as a trusted advisor to our General Manager of our International Division based in our Auckland office.
Who are we - Ko Te Taurapa Tūhono tēneiEvery day New Zealand Trade and Enterprise (NZTE) connects New Zealand export businesses with opportunities to grow and go global. Their success is our success. We also connect investors with New Zealand investment opportunities across companies, sectors and regions. If you are innovative with a can-do attitude, adventurous, and open to being challenged, then this might be the opportunity for you Our people are based in 50 offices, working across 24 time zones and 40 languages to support New Zealand businesses internationally.
What you'll be doing - Te whakamahereReporting to the General Manager of our International division, we have an exciting opportunity available for an experienced Executive Assistant (EA) to join our Auckland office where you would join a wider international team that makes a real difference for New Zealand businesses wanting to grow internationally.
As an Executive Assistant, you'll provide high-level administrative and operational support and act as a trusted advisor to the General Manager International. You'll use your administration expertise, excellent relationship management and interpersonal skills to successfully work with key stakeholders across the GM International leadership team, our wider leadership team, and our global organisation to provide essential support for both BAU and projects. Responsibilities include but are not limited to:

- Supporting the GM with Board papers, team planning and leadership team meetings,
- Being a key contributor in the implementation of the international communications project plan, including working with key stakeholders in a global environment to provide support/guidance where required
- Project and event coordination support including leading the delivery and implementation of smaller projects

What you'll need to be successful - Ō PūkengaWe're looking for someone who has a customer-focused mindset who have a flexible and adaptable approach to everything that they do. You'll be an experienced Executive Assistant, where you have coordinated projects and have been involved in the delivery of larger projects.
You'll be an amazing relationship builder and are able to build relationships with stakeholders in our international offices. You'll process outstanding communication skills - written and spoken and you'll be a people person that is passionate about building team culture and being an active member of our one global team.
You'll have exceptional prioritisation skills with the flexibility to multitask when priorities change. We expect that you will be self-directed, self-motivated and be process improvement focussed. You'll have a strong administration background, be tech savvy (MS Office), and most importantly be a self-starter.
A sense of humour is a must, as is having strong time management skills and being a natural solution finder with high levels of initiative, with a resourceful approach to achieve the desired outcome. You'll also be very agile and resilient under pressure and during change.
Why you'll love working here - Nau mai ki Te Taurapa TūhonoNZTE is a truly global organisation, giving you a wonderful experience of working with different cultures with over a hundred countries as part of our everyday. We know that life is not all about work and flexible working at NZTE is standard practise. We will give you the right technology to allow you to work anywhere and balance your time. On top of this, we also offer 5 weeks annual leave so you can have that extra time in the year to enjoy what you love doing
Career development is another huge part of working at NZTE and we will help you with your aspirations and work with you to get you there - being a learning environment that encourages adventure and experimentation, to help you grow your career
At NZTE, we are one whānau (f



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