Team and Office Coordinator

2 weeks ago

Christchurch, New Zealand Simple Machines Full time

**About you**

You’ll have a strong attention to detail and will be very organised with strong time management and excellent communication skills. You’ll present well and be able to deal directly with senior level clients and external stakeholders, and you’ll be willing and able to see the job through, including taking the occasional out of hours phone call if there are travel emergencies. There are a huge range of personalities in the team, including quirky software developers, so it’s important that you’re able to get along with a wide range of people.

**Requirements**:
The Team and Office Coordinator will support and report into our Financial Accountant based in Christchurch.

**Office Coordinator - 40%**
- Developing all necessary processes/procedures relating to office upkeep, includes assisting with the development of an Office Manual with all important processes and contacts.
- Responsible for the upkeep, presentation of office and supplies within office. This includes general upkeep and looking for opportunities to improve the office, along with daily office set up.
- Assisting with the move and set-up of our new Christchurch office space (The Yard).
- Ordering new business cards and liaising with external printers and suppliers for signage, printed stationery, and event displays.
- IT Liaison includes liaising with external IT support and building management to ensure internet and office network are up and running successfully.
- Office upkeep in Christchurch: cleaners management, landlord liaison, furniture/fittings, keeping office tidy, liaising with photocopier company and other suppliers.
- Ensure Worksafe requirements are met and enough First Aid officers are assigned.
- Be the out of hours point of contact - mínimal expectations

**Team Assistant - 40%**
- Team Onboarding - related to IT Liaison, assisting our People & Sales Ops Business Partner (based in Sydney) with the onboarding of new team members, setting up their laptops, maintaining NZ asset register, organising to courier laptops to team members or back to Sydney office.
- HR Policies and Procedures - being familiar with regional HR Policies & Procedures so you can answer team questions as required.
- NZ Travel Bookings - liaise with our People & Sales Ops Business Partner for flights and accommodation for the team. Preparing team travel schedules and submitting them to the Leadership Team for approval.
- Team Diary management.

Event bookings and coordination:

- Monday, Wednesday and Friday lunches - organising catering for in office lunches, includes setting up for lunch, making sure everyone is looked after and tidy up after lunch.
- Company dinners - selecting and booking venues and confirming team attendance.
- Venue bookings for company events, including Christmas parties.
- One-off events - organising venues, tracking attendance and invites, setting up venue and coordinating AV and other third-party services required including signage.
- Anniversaries and Birthdays - support the development of the anniversaries program and be the ongoing caretaker for this program in NZ. Also manage how we celebrate other special occasions such as birthdays.
- Vibe. We are unashamedly big on vibe, so it’s up to you to ensure there’s a consistently good vibe across our NZ and global team.

**Finance Assistant - 20%**
- Reconcile all company credit cards and staff reimbursements for the Group
- Assist with debtor management
- Assist with creditor management
- Assist with managing the Accounts inbox
- Assist with maintaining our time sheeting system (Harvest)
- Support the Financial Accountant with administrative tasks as requested

**Benefits**

**Working at Simple Machines**

We’re looking for someone who’s as passionate as we are about building a world-class technology company specialising in engineering for data.

Just some of the benefits of working with Simple Machines include:

- Flexible working: Want to work from home or leave early to pick up the kids? Need to start early some days, later on others? No problemo
- Learning and development: We all love continually learning and have a generous budget for you to upskill, join conferences, get certified and qualified.
- Lunch is on us. Always We happily supply lunch at each of our office locations every Monday, Wednesday, and Friday.

**About Simple Machines**

Simple Machines isn’t your typical consultancy. Rather, we’re a firm of passionate and talented expert consultants that are as much a community as a company.

When we set out to make a difference nearly 10 years ago, we did so because we weren’t happy with the status quo of technology consultancies. We wanted to build a company we would want to hire ourselves. And we’ve done just that.

At the core of our company is a team of talented individuals, many of whom are at the top of their field. We regularly present at local and international conferences, committing to many of the open
- source projects we ut

  • Team and Office Coordinator

    11 hours ago

    Christchurch, New Zealand Simple Machines Full time

    **Team and Office Coordinator - Christchurch** **About you**: You’ll have a strong attention to detail and will be very organised with strong time management and excellent communication skills. You’ll present well and be able to deal directly with senior level clients and external stakeholders, and you’ll be willing and able to see the job through,...

  • Office Coordinator

    1 week ago

    Christchurch, Canterbury, New Zealand CBRE Asia Pacific Full time

    Job OverviewThe Christchurch team is seeking a part-time Office Manager to join our team. This role coordinates and organises our office environment, including communal spaces and client areas.The OpportunityCoordinate office operations, including diary management, meeting room organisation, and creating social events.Provide finance support by processing...

  • Office Coordinator

    1 week ago

    Christchurch, Canterbury, New Zealand New Zealand Government Full time

    About the RoleThe Office Coordinator - Christchurch plays a vital role in supporting the Verification Services Directorate of New Zealand Food Safety. As an Office Coordinator, you will be responsible for providing administrative assistance to the Certification team, ensuring smooth day-to-day operations, and contributing to the success of the...

  • Office Coordinator

    11 hours ago

    Christchurch, New Zealand Simple Machines Full time

    Join Simple Machines and help support our mission to help our global client base unlock the full potential of their data through the creation of cutting-edge driven data platforms and technology solutions. We’re on the lookout for a vibrant addition to our Christchurch team, ready to dive into the action on Mondays, Wednesdays, and Fridays from 8am to...

  • Office Coordinator

    15 hours ago

    Christchurch, Canterbury, New Zealand Trade Me Limited Full time

    At Trade Me Limited, we strive to create an exceptional work environment that supports our employees in achieving their best.The ideal candidate will be responsible for providing a seamless experience for our 40+ Christchurch-based employees and contractors. This includes acting as the primary point of contact for all office-related matters, managing general...

  • Regulatory Coordination Officer

    15 hours ago

    Christchurch, Canterbury, New Zealand Ministry for Primary Industries (MPI) Full time

    About the Certification Administration Coordinator RoleWe are seeking an experienced Administrative Coordinator to join our team in Christchurch. In this role, you will provide critical support to the Certification team, ensuring that all administrative tasks are completed efficiently and effectively. Your strong organizational and communication skills will...

  • Office Dispatcher

    2 days ago

    Christchurch, New Zealand Team Global Express Full time

    **Connecting people and communities| Driving eCommerce | Moving New Zealand** Team Global Express NZ delivers freight forwarding, end-to-end transport services, and comprehensive logistics solutions to customers operating in New Zealand scaling from Kaitaia to Invercargill. With an unrivalled and expansive network, Global Express builds unique, innovative,...

  • Office Coordinator Project Manager

    2 days ago

    Christchurch, Canterbury, New Zealand Trimble Inc. Full time

    About the JobWe are seeking an experienced office manager to join our global tech organization in Christchurch, New Zealand.As the Workplace Operations Coordinator (APAC), you will play a key role in keeping our facilities running smoothly across multiple sites.You will support the APAC Workplace and Facilities Manager with daily operations, assist with...

  • Scheduling Services Team Operations Coordinator

    7 days ago

    Christchurch, Canterbury, New Zealand University of Canterbury Full time

    Scheduling Services Team Operations CoordinatorFull-time position with a 37.5 hour workweekPossibility of permanent employmentThe Scheduling Services Team is responsible for the efficient coordination of scheduling and examination services across the University of Canterbury. We are seeking an experienced administrative professional to join our team as a...

  • Office Coordinator

    6 days ago

    Christchurch, Canterbury, New Zealand Greenlight Recruitment Full time

    ABOUT THE CLIENTSOur client specializes in concrete cutting and core drilling and is expanding rapidlyThey're on the lookout for a highly organized Office Administrator & PA to keep daily operations running smoothly.ABOUT THE ROLEAs a temporary Office Admin, you're expected to hit the ground running as you're likely covering staff leave.Your responsibilities...

  • Team Operations Coordinator

    6 days ago

    Christchurch, Canterbury, New Zealand Seequent Limited Full time

    We are seeking a highly organized and detail-oriented Team Operations Coordinator to join our team at Seequent Limited.As a Team Operations Coordinator, you will be responsible for providing operational support to the Design team. This includes coordinating and managing daily operational tasks, tracking and monitoring team budgets, and assisting team members...

  • Government Administration Officer

    1 week ago

    Christchurch, Canterbury, New Zealand New Zealand Government Full time

    Job SummaryThe Government Administration Officer position is an exciting opportunity for someone to join the Verification Services Directorate of New Zealand Food Safety as part of a dynamic team.As a Government Administration Officer, you will play a key role in supporting the Certification team by performing a range of administrative tasks, communicating...

  • Scheduling Services Team Support Officer

    3 weeks ago

    Christchurch, New Zealand University of Canterbury Full time

    Te Tari o te Mumu Tuarua Akoranga | DVC Academic Office Located in Ōtautahi | Christchurch, Aotearoa | New Zealand - Full-time 37.5 hours per week (1.0 FTE) - Continuing (permanent) position - Generous annual leave provisions and professional development opportunities - Kia hiwa rā, kia hiwa rā!_ - He hiahia, he pūkenga nōu ki te mahi a te...

  • Administrative Coordinator

    4 days ago

    Christchurch, Canterbury, New Zealand Sealed Air Corporation Full time

    Job Description\Sealed Air Corporation is seeking an experienced Administrative Coordinator to support our sales teams. In this role, you will provide administrative assistance, maintain accurate records, and ensure seamless coordination of travel arrangements.\Key Responsibilities:\\Manning the office, purchasing site requirements, and arranging...

  • Marketing Coordinator

    3 weeks ago

    Christchurch, New Zealand OCG Full time

    **Marketing Coordinator** - ** Flexibility**: - ** Part time - 24 hours per week.**: - ** Long standing company with a fantastic reputation in New Zealand.** **Now is your chance to join a fantastic team and take on the opportunity to make a marketing role your own within the rural industry!** **About the company**: Colliers is looking for a marketing...

  • Christchurch Office Administrator

    15 hours ago

    Christchurch, Canterbury, New Zealand Trade Me Limited Full time

    Are you an experienced administrator looking for a new challenge? Do you have a passion for creating a positive work environment that supports employee growth and development?We're seeking an Office Administrator to join our team in Christchurch, responsible for providing exceptional support to our employees and contractors. Your primary focus will be on...

  • Scheduling Services Team Support Officer

    7 days ago

    Christchurch, Canterbury, New Zealand University of Canterbury Full time

    Scheduling Services Team Support OfficerFull-time 37.5 hours per week (1.0 FTE)Continuing (permanent) positionGenerous annual leave provisions and professional development opportunitiesĀu Mahi | What You Will DoAre you someone who thrives in a dynamic, fast-paced environment? As a Scheduling Services Support Officer, you'll play a pivotal role in ensuring...

  • Regional Coordinator

    2 weeks ago

    Christchurch, New Zealand Primary ITO Full time

    **$60,000 - $63,000 + Package** **What's in it for you?** - Development opportunities with on-the-job training and coaching - Health and wellbeing package (Cash allowance, 2 Health and Wellbeing Days Leave and medical insurance) - Community Volunteer Day - Paid leave between Christmas and New Year's - Mobile Phone and Laptop - Be a part of a fun and...

  • Scheduling Services Team Support Officer

    7 days ago

    Christchurch, Canterbury, New Zealand University Of Canterbury Full time

    Scheduling Services Team Support OfficerFull-time 37.5 hours per week (1.0 FTE)Continuing (permanent) positionGenerous annual leave provisions and professional development opportunitiesAu Mahi | What You Will DoAre you someone who thrives in a dynamic, fast-paced environment?As a Scheduling Services Support Officer, you'll play a pivotal role in ensuring the...

  • Operations Coordinator

    7 days ago

    Christchurch, Canterbury, New Zealand CBRE Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our Christchurch team. In this role, you will be responsible for coordinating and organising our office environment, ensuring a seamless workflow and exceptional customer service.Key Responsibilities:Coordinate and organise office operations, including diary management and meeting...