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Office Coordinator Project Manager

2 weeks ago

Christchurch, Canterbury, New Zealand Trimble Inc. Full time

About the Job

We are seeking an experienced office manager to join our global tech organization in Christchurch, New Zealand.

As the Workplace Operations Coordinator (APAC), you will play a key role in keeping our facilities running smoothly across multiple sites.

You will support the APAC Workplace and Facilities Manager with daily operations, assist with projects, and manage facilities queries and travel coordination within the APAC region.

Your Key Responsibilities
  • Operational Support: Assist the APAC Workplace and Facilities Manager with daily tasks and strategic initiatives.
  • Project Management: Support larger projects and take ownership of smaller initiatives, ensuring timely and cost-effective completion.
  • Facilities Support (APAC): Handle facilities-related queries for 13 smaller APAC sites, escalating major issues as needed.
  • Travel Coordination: Manage APAC travel arrangements, ensuring policy compliance and tracking expenses.
  • Budget & Insurance: Assist in budgeting, forecasting, and managing insurance policies and claims.
  • Process Improvement & Reporting: Drive efficiency initiatives, track key performance metrics, and prepare reports for stakeholders.
Your Skills and Experience
  • Facilities or Office Management Experience: Previous experience in a similar role, ensuring smooth day-to-day operations.
  • Strong Communicator: Excellent interpersonal skills with the ability to collaborate with a variety of stakeholders.
  • Skilled Multitasker: Comfortable managing multiple projects with different priorities at the same time.
  • Business & Financial Acumen: Some experience with business administration, budget management, and financial tracking.
  • Insurance Knowledge (Preferred): Familiarity with insurance policies and claims management in a facilities context.
  • Self-Sufficient & Organized: Able to work independently, manage time effectively, and stay on top of tasks.
  • Adaptable & Flexible: Thrives in a dynamic environment with shifting priorities and operational demands.
  • Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, etc.).

About Our Company Culture

At Trimble, we believe in celebrating our differences and actively participating in opportunities to be inclusive.

We have programs in place to make sure our people are seen, heard, and welcomed, and most importantly, that they know they belong, no matter who they are or where they are coming from.