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Executive Assistant

2 months ago

Auckland City, New Zealand Momentum Consulting Group Full time

CBD Waterfront Office with 2 Days Working from Home
- Generous Company Benefits
- Be a part of a Major Infrastructure Company with a purpose

**About the Company**:
Our partner provides a service that has a real social impact across New Zealand by delivering community-wide projects bettering the lives of everyday people. They are looking for an experienced and highly professional Executive Assistant to support our CEO in all aspects of their role. The team is impressive, and they are proud of their work and impact across the whole country.

Their areas of infrastructure focus are clearly crucial for all New Zealanders; and if working for a company that is strongly purpose-driven is important to you, then this is a fantastic opportunity to join the team.

**Benefits**:

- 2 days WFH
- Annual wellness allowance
- Great team culture
- and more

**Key Responsibilities**:

- Provide the CEO with comprehensive administrative and secretarial support, including managing their diary, scheduling appointments, and organising travel arrangements.
- Work with the CEO, Chairman, and Directors to ensure an agreed meeting schedule for the year.
- Prepare and coordinate reports, presentations, and other documents as required.
- Assistance with managing Senior Management team diaries, scheduling meetings and ordering catering where required.
- Coordination of Board papers, getting required inputs from all CIP teams and circulating to Directors in a timely manner including support of Board meeting logistics on the day.
- Liaise with stakeholders, both internally and externally, on behalf of the CEO.
- Managing office costs, supplies and facilities
- Managing travel and accommodation requests and bookings for staff and contractors as needed.
- Undertake any other duties as assigned by the CEO.

**Key Requirements**:

- A minimum of 5 years experience in an Executive Assistant or similar role, ideally supporting a senior executive or CEO.
- Exceptional communication and interpersonal skills, with the ability to build strong relationships with various stakeholders.
- Highly organised with exceptional attention to detail and the ability to work well under pressure.
- Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong writing and editing skills, with the ability to produce high-quality documents and reports.
- A proactive and flexible approach to work, with the ability to adapt to changing priorities and work independently.

**Please note we are only accepting applicants currently living in New Zealand with a current working visa

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