Administrative Assistant

3 weeks ago

Auckland, New Zealand JW International Limited Full time

We are seeking a reliable and detail-oriented Administrative Assistant to join our team at our Manukau (Auckland) office. This role is ideal for someone who enjoys supporting management teams, handling diverse administrative duties, detail oriented, efficient with numbers and documenting and helping maintain smooth daily operations within a high pace environment. Key Responsibilities Assist management team with day-to-day administrative and operational tasks. Manage general office operations, including coordination of office supplies and facilities. Monitor and manage incoming and outgoing company emails and correspondence. Handle document control – filing, organising, and maintaining company records. Support financial administration, including reconciliation of monthly bills, invoices, statements, and other expenses/incomes. Track and coordinate job-related documents in collaboration with the workshop team. Assist with special projects, including documentation and organisational tasks. Prepare and update reports as requested by management. Skills & Qualifications At least NZQF Level 2 or 3 relevant qualification or minimum 1 year of relevant experience. Mandarin language skills are preferred but not required due to operational and internal communication. Previous experience with or qualification in Xero Accounting System – preferred but not required. Strong computer literacy (Microsoft Office Suite, Excel, and Gmail systems). Excellent organisational and communication skills. Ability to work efficiently under high pressure and manage multiple tasks in a fast-paced environment. Positive attitude, proactive mindset, and team-oriented approach. Driver's license required What we offer Competitive hourly rate ($25-$30 depending on your skills and experience) Permanent full time position with stable hours (40 hours guaranteed per week, overtime available but not required). Supportive and inclusive team culture Opportunities to grow within a leading company in NZ’s electric vehicle and transport industry Exposure to both administrative and project based responsibilities The applicant must hold NZ work visa, Permanent Residence/Residence Visa, or be NZ Citizen.

  • Administrative Assistant

    6 days ago

    Auckland, Auckland, New Zealand Kynivent Full time NZ$45,000 - NZ$60,000 per year

    Job Title:Administrative AssistantLocation:New ZealandAbout the Role:We are looking for a reliable and organised Administrative Assistant to support our team in New Zealand. This role involves managing daily office tasks, maintaining accurate records, and ensuring smooth communication across departments. The ideal candidate is detail-oriented, proactive, and...

  • Administrative Assistant

    6 days ago

    Auckland, Auckland, New Zealand Fizyopharm Medikal Kozmetik San. Tic. Ltd. Şti. Full time NZ$40,000 - NZ$60,000 per year

    Location:New ZealandEmployment Type:Full-timeWe are seeking a highly organized and detail-orientedAdministrative Assistantto provide essential administrative and clerical support to ensure efficient day-to-day operations. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to handle multiple priorities in a...

  • Administration Assistant

    2 weeks ago

    Auckland City, New Zealand Colliers International Full time

    Company Description Colliers is a leading diversified professional services and investment management company. With operations in 65 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients. At Colliers, we do what's right and operate in ways that benefit our people, our clients,...

  • Administration Assistant

    7 days ago

    Auckland City, New Zealand Colliers International Full time

    Company Description Colliers is a leading diversified professional services and investment management company. With operations in 65 countries, our 18,000 enterprising professionals work collaboratively to provide expert real estate and investment advice to clients. At Colliers, we do what's right and operate in ways that benefit our people, our clients,...

  • Administration Assistant

    2 weeks ago

    Auckland City, New Zealand Mott MacDonald Full time

    **Location** - Auckland, New Zealand **Country** - New Zealand **Contract type** - Permanent **Work pattern** - Full Time **Market** - Various **Discipline** - Administration **Job ref** - 6576 **Recruiter contact** - Matt McKenzie **Administration Assistant** Mott MacDonald NZ is a dynamic and innovative engineering, management and development...

  • Administration Assistant

    2 weeks ago

    Auckland City, New Zealand tranzurban Full time

    Auckland Central, New Zealand Reference: 6707744 **_Are you an organised and detail-oriented individual with the ability to multitask?_** Cross Country Rentals is seeking a dynamic Administration Assistant to support our National Sales Manager. This role is pivotal in ensuring seamless coordination of sales activities and efficient communication across...

  • Administrative Assistant

    15 hours ago

    Auckland City, New Zealand Singh Roadways Limited Full time

    Singh Roadways is seeking someone to join our team as a full time Administrative Assistant in Auckland. We need someone who will be a vibrant person with great people skills, a positive approach to their work and the ability to cope with pressure and remain calm and professional throughout the day. Your Working hours will be minimum of 30 hours to maximum...

  • Assistant Medical Administrator

    6 days ago

    Auckland CBD, New Zealand Auckland Orthotics Full time NZ$45,000 - NZ$65,000 per year

    About usAt Auckland Orthotics we are committed to providing exceptional healthcare services. We are a high end orthotics and prosthetics clinic with highly skilled orthotists. We are a fast paced, collaborative and very proactive team seeking a medical administrator assistant with strong communication skills and keen attention to detail. As the front office...

  • Alumni Relations Administrative Assistant

    2 weeks ago

    Auckland City, New Zealand University of Auckland Full time

    **University of Auckland** **Alumni Relations Administrative Assistant**: **Auckland, Auckland City** $27.80 - $27.90 Hourly Paid fortnightly on a wednesday Fixed Term/Temporary - **Flexible Work Arrangement: Enjoy the balance of working both remotely and on-site at the University**: - **Diverse and Impactful Work: from managing data and supporting...

  • Administrative Assistant And Receptionist

    6 days ago

    Auckland, Auckland, New Zealand Alliance Française Auckland Full time NZ$40,000 - NZ$60,000 per year

    Company DescriptionAlliance Francaise Auckland & Ecole Francaise Internationale AucklandRole DescriptionThis is a full-time on-site opportunity for an Administrative Assistant and Receptionist, located in Auckland. The role includes managing front desk activities, greeting visitors, handling incoming calls, and providing administrative support to ensure...