Procurement Support Coordinator
2 weeks ago
Please note: This is a 4-month fixed-term opportunity.
Auckland Transport is leading the development of transport infrastructure and solutions that enable healthy and accessible communities. Regardless of your choice to walk, cycle, drive, take the ferry or train, we are passionate about working together to deliver safe, efficient, innovative and sustainable options whilst providing a transport system that will create a vibrant and connected Auckland.
We are on a journey and working to shape our organisation through an ambitious transformation programme providing for more effective and efficient AT.
Delivering Auckland's transport solution on such a mammoth scale is no mean feat and we need a talented team to ensure we are up to this task.
Te Whiwhinga mahi| The opportunity
As the Procurement Support Coordinator, you will proactively support the business in delivery of projects and business priorities. This is executed through a centralised model working collaboratively with the wider procurement team to provide high quality support to our stakeholders.
The role provides an exciting opportunity to work in a supportive, high performing team environment contributing to the delivery of some significant projects for Auckland.
- Provide specialist advice and solutions to the business on all aspects of contract documentation and SAP purchase to pay processes.
- Facilitate the contract formation process to ensure contracts are executed in a timely manner to meet programme of work.
- Responsible for documentation and compliance of procurements that they are in accordance with Auckland Transport policies and process requirements.
- Provide support and financial assistance to ensure contract renewals and variations are processed in a timely manner and there is adequate documentation to support the decision.
- Responsible for the contract payment process that Buyer Created Tax Invoices accurately reflect the claim provided for all Auckland Transport construction and maintenance contracts and are paid within contractual timeframes.
- Manage time to ensure deadlines are met and professionally respond to customer queries within agreed parameters.
- Identify and continuously endeavour to improve systems and processes.
- Proficient in the use of Microsoft Office applications.
- Experience in SAP.
- Demonstrated ability to manage multiple tasks at the same time whilst still meeting deadlines.
- Highly customer focused and builds effective relationships.
- Strong verbal and written communication skills.
- Strong financial capability with an in-depth knowledge of purchase to pay process.
- A good understanding of the workings and functions of central or local government.
At AT, we embrace inclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued and supported, inclusive of our differences. Our values are more than just words - they are integral to everything we do: Manaakitanga - We care, Tiakitanga - Safe with us, Whanaungatanga - We connect, Auahatanga - Better, bolder, together.
Our Flexible Working initiative empowers our people to work flexibly whilst meeting the needs of our customers, the organisation and the individual.
In addition, we also offer:
- Investment in your professional development and training.
- Opportunity for greater leadership and accountability.
- Modern CBD (Wynyard Quarter) waterfront-based office.
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