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Operations Coordinator
2 weeks ago
- Fixed term until the end of July 202
- Opportunity to grow and develop a wide range of skills
About us
We started Assurity in 2005 with a vision to help businesses build and deliver software better. Our focus on quality has enabled us to steadily grow and become a leading digital consultancy.
We partner with our country's largest organisations and government agencies, collaborating and guiding them on their digital transformation journeys. Staying abreast of what's new and acting fast to deliver the most effective solutions to help them innovate.
Our teams are made up of a strong network of diverse and talented people. At Assurity, we put people above all else. We value compassion, humility, transparency, honesty and a sharing, generous spirit.
The role
Fixed term opportunity at our Central Wellington office from 1 July 2023 to 31 July 2024.
This is a busy role encompassing a broad range of responsibilities. As our Operations Coordinator, you will support the delivery of operational functions across our branches.
With no two days the same, you will be proactively responding to enquiries from internal and external stakeholders, ensuring data and information across various systems is accurately maintained and general administration and branch support is provided to our teams.
You will also:
- Book all company travel
- Support our billing specialist(s) by accurately invoicing clients' on a monthly basis
- Set up and maintain projects in our WorkDay software
- Review operational processes
- Oversee and code credit card purchases, ensuring correct approvals are obtained
- Provide IT support and administration, procurement and supporting asset management
- Manage the arrival of international new hires
- Maintain stationery and grocery supplies in the Wellington office
- Organise 6 weekly Wellington branch meetings and other events
- Oversee building maintenance and repairs
- Attend H&S meetings, be fire warden and first aider
- Carry out staff inductions, on and off boarding of staff and maintaining records
- Keep the leadership team informed of relevant details, escalating issues when necessary
About You
We are a busy, professional IT consulting firm. You'll be the glue holding together the bustling office team. You'll respond nimbly to adhoc requests whilst getting through your regular day to day work. You'll enjoy engaging with a wide variety of people.
While experience working in a customer focused environment would also be beneficial, it will be your ability to think on your feet and juggle multiple priorities that will set you up for success in this service orientated role.
We're looking for flexibility, positivity, diplomacy and enthusiasm as we work towards building a National approach to our business operations.
Your excellent verbal and written communication skills will be essential, as you will be engaging with internal and external stakeholders across all levels, face to face, via the phone and electronically.
With your natural ability to plan and prioritise key tasks while working to strict timeframes, you will also bring- Knowledge regarding asset and stock management
- Purchasing experience
- Knowledge of, and aptitude for, picking up new tools and systems
- A focus on continuous improvement
- Curiosity to understand the meaning behind the data you are working with
- Meticulous attention to detail and a memory to match
Our Culture
At Assurity, we put people above all else. We value compassion, humility, transparency, honesty and a sharing, generous spirit.
We're proud of our diversity with employees from over 36 countries. Our people are friendly, collegial and inclusive. Differences are respected and contributions recognised and valued.
We like to think it's family here and we take care of each other because when we work together, our impact is more significant.
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