Pa/team Administrator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Discover a career with purpose at MBIE

Discover a career with purpose at MBIE

  • Make an impact with your exceptional Administrative skills
  • Fantastic opportunity to grow your career
  • Previous financial administration experience is an advantage
  • Permanent, fulltime, Wellington CBD
  • Salary: $60,727 to $70,625 per annum + kiwisaver

Tēnei tūranga - About the Role:

The Personal Assistant / Team Administrator role is a support role responsible for administering, organising and coordinating across the Data, Digital and Insights (DDI) branch.


This will be executed by:

  • Supporting their designated manager(s) to conduct their work making arrangement on their behalf liaising with contacts and building relationships where that supports the work
  • Undertaking administrative tasks for managers and teams following MBIE procedures and rules, making arrangements for new staff or contractors, ordering supplies, organising events and arranging travel
  • Providing administrative support to the Branch in the use of office technology, financial administration, coordinating people coming to work here or leaving, health and safety, physical office arrangements and, minutes, notetaking and document updates
  • Working to improve administrative systems and processes
  • Helping managers and staff use MBIE self service facilities
  • Building relationship across MBIE in support of all duties involved in the position
  • Working flexibly to support any DDI teams as assigned by the Manager Ngā pukenga me ngā wheako e hiahiatia ana
  • Skills and Experience Required:
  • Proven experience of adding value through and competence in the provision of support
  • Proven track record of experience and achievement in a customer service and/or support role
  • Knowledge of secretarial and administrative practices
  • Ability to quickly establish and build strong working relationships
  • Ability to communicate effectively with people from a wide range of levels within an organisation
  • Experience in a position requiring attention to detail, excellent organisational skills, and the ability to work autonomously using initiative and good judgement
  • Ability to respond flexibly to changes in work priorities
  • Advanced Microsoft Office skills including Microsoft Project, Word, PowerPoint and Excel Ētahi kōrero mō MBIE
  • About MBIE:

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.


  • Mahi Tahi
  • Better Together


 Māia
  • Bold and brave


 Pae Kahurangi
  • Build our Future
  • Pono Me Te Tika
  • Own It
Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means 'lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand.

We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.


E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi.

Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei.

He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui.

E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.


Me pēhea te tono - How to Apply:
Applications close on Thursday, 14th September 2023

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