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Executive Assistant

3 months ago

Manukau, Auckland, New Zealand Madison Recruitment Full time

Are you an experienced Executive Assistant or Team Coordinator looking for an exciting opportunity to be a crucial part of a dynamic Office Leasing Agency Team? Our client, a prominent real estate firm, is seeking a dedicated and skilled individual like you to join their team.


About the Company:


Our client is a leading real estate firm with a strong focus on providing exceptional service and customised solutions to clients in the commercial real estate market.

They are known for their commitment to excellence and have a clear mission to deliver outstanding results for their clients.


Purpose of the Role:

As an Executive Assistant, you will be a key asset to two National Directors, playing a pivotal role in providing comprehensive support to ensure the smooth and efficient operation of their office

Your responsibilities will include:
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Lease and Documentation Management: Collaborate with stakeholders and legal professionals to prepare and execute necessary documentation.
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Project Coordination: Oversee Corporate Leasing and Occupied Services projects, submissions, and presentations.
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Personal Assistant Duties: Act as the primary point of contact for directors, manage schedules, meetings, and travel arrangements.
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Financial Reconciliation: Oversee budgets, expenses, and reporting for Corporate Leasing and Occupier Services.
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Portfolio Management: Manage the Auckland Office Workplace portfolio.
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Deal and AML Compliance: Review and manage deals, ensuring AML cases are up to date.
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Administration: Handle various administrative tasks, including agreements, listings, and database management.
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Marketing Support: Book web portals, create marketing materials, and assist with campaigns.

About You:
To excel in this role, you should possess the following qualities:

  • Proven experience as an Executive Assistant, Team Coordinator, or similar role.
  • Strong organisational skills and keen attention to detail, ensuring accuracy and precision in all tasks.
  • A team player with excellent collaboration and communication skills across all levels.
  • Selfmotivated, capable of working independently, and adept at prioritising tasks effectively.
  • Systemoriented, solutionfocused, and processdriven.
  • Strong computer literacy and intermediate/advanced knowledge of Microsoft Office.

Benefits:
When you join our client's organisation, you can look forward to the following perks:

  • Work with a high-performing team led by supportive managers.
  • Thrive in a fantastic team culture with numerous company and team functions, events, and volunteer opportunities.
  • Enjoy quarterly bonuses as a rewarding incentive for your hard work and contributions.