Administration Support Officer

2 weeks ago

Auckland, Auckland, New Zealand New Zealand Government Full time
Administration Support Officer at NZ Ministry of Justice, Northland

Coroners Court Administration Support Officer
Auckland
Permanent – Part Time Position – Monday to Thursday 8.30am to 3pm

Te Haeata/The Opportunity

As a Coroners Court Administration Support Officer, you will be based in Whangarei and will work alongside our Case managers and Coroners. You will be responsible for the administrative tasks in the office of the Whangarei Coroners Court. On occasion, there will be times when you are called upon to assist with other administrative matters for other Coroners outside your region.

These key responsibilities will include:

  • Efficient and effective administrative services
  • Confidential and professional secretarial and word processing support
  • Ensuring our electronic database (CMS) is up to date, complete and accurate.
  • Liaising and providing information to stakeholders and Government Agencies, in particular; Interested parties, Police, Medical practitioners and Pathologists and others.
  • Services to support the management of, and attendance by, Coroners and Coroners Court personnel at meetings and events.

You will have strong interpersonal skills that will support your work with the Coroners, but also be capable of dealing with distraught family members in sensitive circumstances. An ability to communicate with people from diverse backgrounds is essential.

You will be expected to provide excellent and highly organised case management support to our Coroners and Case managers. You will need to build and maintain excellent relationships with both internal and external stakeholders.

To be successful in this role you will:

  • Be able to handle accessing and viewing graphic coronial material.
  • Relationship Management and communication skills are key, both internally and externally as you will be dealing with incredibly delicate information.
  • Have an understanding and appreciation of cultural issues and concerns in particular Tikanga Maori
  • Be highly organised, able to prioritise and multitask in an autonomous manner.
  • Strong understanding of the MS Office Suite
  • On occasion, there may be a requirement to work additional hours with advance notice given so some flexibility is required for this role.
  • As travel may be required from time to time, you must be able to travel and hold a full NZ Drivers Licence.

No candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and you believe that you can bring value to the role, we'd love to hear from you

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

Our Northern Region Coroners Court team is situated in two offices, one in Whangarei and one in Auckland. Both offices work closely together. This position comes with a varied workload, but the team, extensive training and support services make every day a great place to be.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

  • 4.4 weeks holiday leave
  • flexible work hours where possible
  • access to a variety of inclusive and proactive networks

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

The appointing salary for this role will be between $54,343 and $74,416 based on skills and experience. The salary is pro rata as it is a part time role.

Tono mai/How to Apply

To apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on 21 June 2024, however we will be reviewing CV's as they come in and inviting successful candidates to interview before the close date.

Note: You may be redirected to the employer's careers website.

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