Event Medical Services Coordinator

2 weeks ago

Wellington, Wellington, New Zealand Wellington Free Ambulance Full time

Introduction:

Key administrative role responsible for supporting our Event Medical Services Manager and Event Medical Services team.

Description:


We are proud to be the only paramedic service in the Wellington and Wairarapa region, and the only ones in the country who are free.

It is nice to be an iconic part of this region.


Taking health care to the patient in the community is predominately what we do and we are in a time of exciting change.

We're working together with our partners to establish an integrated system that gets people the care they really need.

About the role

Our Event Medical Services team are at the heart of our community work.

They cover a variety of both international and domestic sporting events, community fairs and functions, live concerts, and a whole lot more every single week throughout the Wellington and Wairarapa regions.

The Event Medical Services team also support our front-line crews in emergencies.


We are currently looking for full time Coordinator to support this team - there is a lot to be done to successfully coordinate the logistics behind these events and ensuring we have the right person in the right place, at the right time to meet our customers and patient needs.


The Event Medical Services Coordinator will be responsible for providing a wide variety of coordination activities from diary management to events resourcing, preparing run-sheets and orders, logistics for vehicles and equipment needed to successfully support events around the region and ensure our medical personnel are on site and ready for action.


Other responsibilities include:

Providing administrative support to the Event Medical Services Manager and team including diary management
Coordinate activities of our Event Medics across WFA and external events
Support logistics and planning activities, including meeting rooms, vehicles and equipment and costings
Manage documentation, filing and recording of meeting minutes for the team
Ensure events information is kept up to date and maintained accurately
Supporting recruitment drives for our volunteer events
Provide excellent customer service liaising with our customers and internal teams such as Clinical Education to support recruitment and induction of our volunteer event medic intakes

Skills and Experiences:


You will enjoy working in a support role, have a can-do approach and able to engage effectively at all levels.

You will need to ensure you are someone who can remain calm under pressure and juggle deadlines.

You will need:
Previous experience in an administrative role (healthcare environment would be desirable)
Sound problem solving skills using critical thinking.
Proven organisational and time management skills
An excellent phone manner and the ability to work with and relate to people from diverse backgrounds and cultures
Superior customer service skills
Competent in MS Office Suite (Word, Excel and Powerpoint)
Current full clean drivers' licence (for over 2 years)

Why join Wellington Free Ambulance


We are the one and only paramedic service for Wellington and Wairarapa, and the only ones in the country who are free.


We are proud of the place we hold in our community, and the high-quality, leading-edge patient care that our people deliver every day.

As well as emergency paramedic care, we provide patient transfer services; have paramedics who are part of the Life Flight crew and rescue squad, plus operate the 111 clinical communications centre for our region.

We respond on average to around 57,000 emergency incidents per year.


We consider ourselves to be the best little ambulance service in the world, with an awesome team around 400 staff and over 80 volunteers.

Being this size means when you join you do become part of our family and you really do make a huge impact for our community

What we can offer


It goes without saying you will get fulfilment from your work and a sense of pride knowing that you are working for a not-for-profit that is an iconic part of the Greater Wellington region.


We also have more benefits to joining including:
A range of benefits that help our staff balance their own lifestyle and work commitments
A range of staff benefits including Employee Assistance Programme, annual flu vaccinations and discounted health insurance, income protection insurance
Great discounts at a number of supportive businesses across our region


Wellington Free Ambulance is committed to being an equal opportunity employer with a focus on ensuring diversity, equity and inclusion to provide a stronger internal and external culture.

We value and embrace differences in all people and encourage diverse ways of thinking and being.

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